Accounts Admin Assistant

HS BROS FOODSTUFF PTE. LTD.; Washington (District of Columbia); On-site; USD 42,000 - 54,000; Full time

Job summary

HS BROS FOODSTUFF PTE. LTD. is seeking an Accounts Assistant to collect, check and organise invoices and supporting documents. You will perform data entry, maintain records for the Accounts department, and assist in preparing payment listings for approval.

You will track supplier invoices, liaise with managers and the outsourced accounting firm, and ensure timely submission of accounting documents while maintaining orderly filing of documents. Entry-level candidates welcome.

Qualifications

• Basic accounting knowledge and Excel proficiency.
• Organised, detail-oriented and responsible.
• Able to communicate and follow up effectively with internal teams and external parties.
• Prior accounts administration experience is an advantage. Entry-level candidates are welcome.

Responsibilities

• Collect, check and organise invoices, receipts, outlet sales reports and other supporting documents.
• Perform data entry and maintain accurate administrative records for the Accounts department.
• Assist in preparing payment listings and supporting documents for approval.
• Track supplier invoices and payment status, and follow up on missing documents.
• Compile and submit accounting documents to the outsourced accounting firm on time.
• Liaise with outlet managers, suppliers and the outsourced accounting firm to clarify transactions and obtain supporting information.
• Maintain proper filing of physical and electronic documents.
• Perform other accounts administrative duties as assigned.

Skills

Basic accounting

Excel proficiency

Organised

Detail-oriented

Communication skills

Tools

Microsoft Excel

Job description

Job Description:

• Collect, check and organise invoices, receipts, outlet sales reports and other supporting documents.

• Perform data entry and maintain accurate administrative records for the Accounts department.

• Assist in preparing payment listings and supporting documents for approval.

• Track supplier invoices and payment status, and follow up on missing documents.

• Compile and submit accounting documents to the outsourced accounting firm on time.

• Liaise with outlet managers, suppliers and the outsourced accounting firm to clarify transactions and obtain supporting information.

• Maintain proper filing of physical and electronic documents.

• Perform other accounts administrative duties as assigned.

Requirements:

• Basic accounting knowledge and proficiency in Microsoft Excel.

• Organised, detail-oriented and responsible.

• Able to communicate and follow up effectively with internal teams and external parties.

• Prior accounts administration experience is an advantage. Entry-level candidates are welcome.