Accounts Assistant

OpenKrill; United States; Remote; USD 42,000 - 54,000; Full time

Job summary

OpenKrill is seeking a detail-oriented Accounts Assistant to support the finance team. You will manage accounts receivable, process invoices, and handle payment follow-ups while performing general admin duties.

The role requires strong MS Office skills and a proactive, organised approach. You will communicate with clients and suppliers by phone and email, upload invoices to Ariba or Coupa, and help keep records accurate and tidy.

Qualifications

• Experience in accounts or finance administration is required.
• Strong attention to detail and organisational skills are essential.
• Ability to communicate clearly with clients and suppliers by phone and email.
• Proactive approach and reliability are highly valued.

Responsibilities

• Process incoming payments and day-to-day financial transactions.
• Prepare bills and bank deposits.
• Upload invoices to customer systems like Ariba or Coupa.
• Send invoices and statements to customers and follow up on overdue payments.
• Reconcile AR records and ensure correct payment allocations.
• Investigate and resolve billing discrepancies or queries.
• Keep electronic records and filing systems organised.
• Liaise with clients, suppliers and third parties by phone and email.
• Provide general admin and reception cover when needed.

Skills

MS Office

Outlook

Excel

Word

Client communication

Tools

SAP

Ariba

Coupa

Job description

About the Role

We’re looking for a reliable, detail-oriented Accounts Assistant to support our finance team. You’ll focus on accounts receivable, invoice processing, payment follow-ups and keeping our financial records accurate. You’ll also handle general administrative work, so no two days look exactly alike.

What You’ll Do

• Process incoming payments and day-to-day financial transactions, including accounts receivable, in line with company policies
• Prepare bills and bank deposits
• Upload invoices to customer systems and portals (e.g., Ariba, Coupa), and send invoices and statements to customers
• Follow up outstanding invoices and contact clients about overdue payments
• Reconcile AR records and make sure payments are allocated correctly
• Investigate and resolve billing discrepancies and customer queries
• Keep electronic records and filing systems accurate and organised
• Liaise with clients, suppliers and third-party providers by phone and email
• Support general admin (data entry, answering calls) and provide reception cover when needed, particularly in busy periods

What You’ll Bring

• Strong Microsoft Office skills, especially Outlook, Excel and Word
• Previous experience in an accounts or finance administration role
• Strong attention to detail, good organisational skills and a proactive approach
• Confidence communicating with clients and suppliers by phone and email

Nice to Have

• Experience with SAP (a plus, not essential)
• Hands-on experience with customer invoicing portals such as Ariba or Coupa