Accounting Specialist

Hassler Heating and Air Conditioning LLC.; El Cerrito (CA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Paycom - ATS in California seeks a detail-oriented AP/AR Specialist to support the accounting operations of a busy HVAC service company. You will handle vendor invoices, customer billing, payments, collections, and general accounting tasks.

Key responsibilities include processing invoices, managing AR, reconciling accounts, and working with dispatch and operations to resolve billing issues. ServiceTitan experience is strongly preferred in a fast-paced environment.

Qualifications

• 1-2+ years of AP, AR, bookkeeping, or accounting experience.
• Experience with ServiceTitan strongly preferred.
• HVAC, construction, home services, or another service business experience is a plus.
• Proficiency with Excel and email.
• Experience with QuickBooks, Sage, NetSuite, or similar accounting software.
• Strong attention to detail, organization, and communication skills.
• Comfortable working in a fast-paced, high-volume environment.
• Comfortable working in a fast-paced, high-volume environment.

Responsibilities

• Accounts Payable: Enter, review, and process vendor invoices; verify pricing, taxes, job references, and payment terms; assist with weekly check runs and ACH payments; maintain vendor records and respond to inquiries.
• Accounts Receivable: Prepare and send customer invoices; review ServiceTitan jobs to ensure charges are billed accurately; apply customer payments and resolve posting issues; follow up on past-due accounts; assist with credits and refunds.
• General Accounting: Maintain digital records and documentation; assist with reconciliations and month-end close; coordinate with dispatch, technicians, operations, and management to resolve billing issues; perform other accounting and administrative duties.
• Assist with collections, credits, refunds, and account maintenance.
• Assist with reconciliations and month-end close.
• Coordinate with dispatch, technicians, operations, and management to resolve billing issues.
• Maintain accurate digital records and documentation.
• Perform other accounting and administrative duties as needed.

Skills

Attention to detail

Time management

Communication

Organization

Excel proficiency

Tools

ServiceTitan

QuickBooks

Sage

NetSuite

Job description

We are seeking a detail-oriented **AP/AR Specialist** to support the accounting operations of our busy HVAC service company. This role will handle vendor invoices, customer billing, payment processing, collections, and general accounting support.### Key Responsibilities**Accounts Payable*** Enter, review, and process vendor invoices.* Verify pricing, taxes, job references, and payment terms.* Assist with weekly check runs and ACH payments.* Maintain accurate vendor records and respond to vendor inquiries.**Accounts Receivable*** Prepare and send customer invoices based on completed HVAC service and projects.* Review **ServiceTitan** jobs to ensure labor, materials, equipment, and other charges are billed accurately.* Apply customer payments and resolve posting issues.* Follow up professionally on past-due accounts.* Assist with credits, refunds, and customer account maintenance.**General Accounting*** Maintain accurate digital records and documentation.* Assist with reconciliations and month-end close.* Work with dispatch, technicians, operations, and management to resolve billing issues.* Perform other accounting and administrative duties as needed.### Qualifications* 1-2+ years of AP, AR, bookkeeping, or accounting experience.* Experience with **ServiceTitan strongly preferred**.* Experience in HVAC, construction, home services, or another service business is a plus.* Basic understanding of accounting principles.* Proficiency with Excel and email.* Experience with QuickBooks, Sage, NetSuite, or similar accounting software.* Strong attention to detail, organization, and communication skills.* Comfortable working in a fast-paced, high-volume environment.**Schedule:** Monday-Friday