Accounting Services Admin & Workflow Specialist

West & Company; Mattoon (IL); On-site; USD 26,000 - 34,000; Full time

Job summary

West & Company in Mattoon, IL is seeking an Administrative Assistant in the Accounting Services Division. This in-office role provides administrative and operational support, handling multiple tasks concurrently and occasionally requiring overtime.

You will support projects, maintain client and engagement information in firm systems, track workflows, prepare reports and communications, and assist with marketing materials while ensuring brand consistency across the Accounting Services Division.

Qualifications

• High school diploma or equivalent.
• 3 years clerical/secretary experience preferred.
• Proficiency in Microsoft Office applications.

Responsibilities

• Support Accounting Services projects and process improvement initiatives.
• Maintain accurate client and engagement information within firm systems.
• Assist with workflow tracking, deadline management, and project coordination.
• Prepare reports, correspondence, and other documents as needed.
• Maintain confidentiality of client information and firm records.
• Assist with development and production of marketing materials, including client resources, newsletters, and recruiting materials in print, social media, and website.
• Support consistency in branding and messaging for the Accounting Services Division.
• Provide general administrative support to the Accounting Services Division.
• Other administrative duties as assigned by the Accounting Services Division leadership.

Skills

Communication

Multi-tasking

MS Office

Clerical work

Education

High school diploma

Tools

MS Office Suite

Job description

West & Company in Mattoon, IL is seeking an Administrative Assistant in the Accounting Services Division. This in-office role provides administrative and operational support, handling multiple tasks concurrently and occasionally requiring overtime.

You will support projects, maintain client and engagement information in firm systems, track workflows, prepare reports and communications, and assist with marketing materials while ensuring brand consistency across the Accounting Services Division.