Administrative Assistant – Accounting Services

West & Company; Mattoon (IL); On-site; USD 26,000 - 34,000; Full time

Job summary

West & Company in Mattoon, IL is seeking an Administrative Assistant in the Accounting Services Division. This in-office role provides administrative and operational support, handling multiple tasks concurrently and occasionally requiring overtime.

You will support projects, maintain client and engagement information in firm systems, track workflows, prepare reports and communications, and assist with marketing materials while ensuring brand consistency across the Accounting Services Division.

Qualifications

• High school diploma or equivalent.
• 3 years clerical/secretary experience preferred.
• Proficiency in Microsoft Office applications.

Responsibilities

• Support Accounting Services projects and process improvement initiatives.
• Maintain accurate client and engagement information within firm systems.
• Assist with workflow tracking, deadline management, and project coordination.
• Prepare reports, correspondence, and other documents as needed.
• Maintain confidentiality of client information and firm records.
• Assist with development and production of marketing materials, including client resources, newsletters, and recruiting materials in print, social media, and website.
• Support consistency in branding and messaging for the Accounting Services Division.
• Provide general administrative support to the Accounting Services Division.
• Other administrative duties as assigned by the Accounting Services Division leadership.

Skills

Communication

Multi-tasking

MS Office

Clerical work

Education

High school diploma

Tools

MS Office Suite

Job description

Location: Mattoon, IL

Pay Range: $19.00 - $25.00 per hour

Job Type: Full-time

Schedule:

• 8:00AM to 5:00 PM - Monday to Friday

Administrative Assistant – Accounting Services Division

An Administrative Assistant in the Accounting Services Division is responsible for providing administrative and operational support to the Accounting Services Division. This job involves in-office work, performing various tasks concurrently. Occasional overtime hours required.

Responsibilities

• Support Accounting Services projects and process improvement initiatives.
• Maintain accurate client and engagement information within firm systems.
• Assist with workflow tracking, deadline management, and project coordination.
• Prepare reports, correspondence, and other documents as needed.
• Maintain confidentiality of client information and firm records.
• Assist with the development and production of marketing materials, including client resources, newsletters, and recruiting materials in print, social media, and website.
• Support consistency in branding and messaging for the Accounting Services Division.
• Provide general administrative support to the Accounting Services Division.
• Other administrative duties as assigned by the Accounting Services Division leadership.

Physical Requirements:

• Office environment that primarily involves sitting/standing.
• Occasional reaching overhead and at or below shoulder level.
• Ability to operate standard office equipment and keyboards.
• Moving objects up to 10 pounds.
• Communication with others to exchange accurate information.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; viewing a computer terminal; extensive reading.

Qualifications:

• Excellent verbal and written communication skills
• Ability to multi-task and work independently
• 3 years clerical/secretary (preferred)
• Proficiency in Microsoft Office applications
• Employer paid term life insurance
• Employer paid long-term disability insurance
• Voluntary health, dental, and vision insurance
• Voluntary short-term disability and supplemental life insurance
• Paid time off benefits

Education and Experience

High school diploma or equivalent.

We have multiple locations across Illinois.