Financial Operations Assistant (Payroll & Invoicing)

B104.3; Farmington (MO); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Maloney, Wright & Robbins, CPAs, a Farmington, Missouri accounting firm, is seeking an Administrative Assistant to support finance operations and office functions. You will handle client communications, prepare reports, and maintain records across three floors.

The role requires high school diploma, proficiency with Microsoft Office, and strong organizational and communication skills. It follows normal weekday hours with some overtime during tax season, and emphasizes confidentiality and

Qualifications

• High school diploma or equivalent required.
• Proficiency with Microsoft Office and strong data-entry skills.
• Excellent organization and time-management abilities.
• Clear written and verbal communication; professional customer service.

Responsibilities

• Answer phones and assist front-desk operations across three floors.
• Format Word/Excel content and merge into paginated PDFs for reports.
• Process payroll and prepare tax returns following procedures.
• Maintain accurate client documents in secure digital systems.
• Provide document access to clients as requested by accountants.
• Respond promptly to employee and client questions.
• Protect confidential information and support accounting tasks as needed.

Skills

Data entry

Time management

Organizational skills

Communication

Problem solving

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel (advanced)

Onvio platform

Job description

Maloney, Wright & Robbins, CPAs, a Farmington, Missouri accounting firm, is seeking an Administrative Assistant to support finance operations and office functions. You will handle client communications, prepare reports, and maintain records across three floors.

The role requires high school diploma, proficiency with Microsoft Office, and strong organizational and communication skills. It follows normal weekday hours with some overtime during tax season, and emphasizes confidentiality and