Administrative Assistant

KFMO; Farmington (MO); On-site; USD 21,000 - 30,000; Full time

Job summary

MWR CPAs (Maloney, Wright & Robbins, CPAs) in Farmington, MO is seeking an Administrative Assistant to support financial operations and general office functions. This role emphasizes accurate data entry, payroll processing, and organized recordkeeping to ensure smooth client service.

You will manage client communications, format reports, maintain records, assist with bookkeeping and payroll, and collaborate across departments while maintaining confidentiality and meeting deadlines.

Qualifications

• High school diploma or equivalent.
• Proficiency with Microsoft Office.
• Strong data-entry, organizational and time-management skills.
• Clear written and verbal communication, professional customer service.
• Ability to handle sensitive information with discretion.

Responsibilities

• Answer phones and monitor the front desk while assisting multiple workstations.
• Format Word and Excel content, merge into paginated PDF reports.
• Process payroll and prepared tax returns according to procedures.
• Maintain accurate client document records in secure digital systems.
• Provide digital records access to clients as requested by accountants.
• Respond promptly to employee and client questions; protect confidentiality.
• Support accountants, managers and partners as needed.

Skills

Microsoft Office

Data entry

Organizational skills

Time management

Communication

Discretion

Education

High school diploma

Tools

Microsoft Office

Job description

Company:

Maloney, Wright & Robbins
150 Westmount Dr.
Farmington, Mo. 63645
www.MWRCPAs.com

Description:

MWR CPAs (Maloney, Wright & Robbins, CPAs) is an established accounting firm located in Farmington, Missouri. We provide comprehensive financial services and solutions tailored to meet the unique needs of our clientele. Our firm is dedicated to delivering high-quality, personalized services that prioritize our clients' financial goals and objectives.

The Administrative Assistant supports the firm's financial operations and general office functions by managing client communications and ensure compliance with policies, processing invoices and bills, maintaining financial records, scheduling appointments, coordination of office supplies and providing administrative support for accounting tasks like bookkeeping and payroll. The Administrative Assistant works with Accounts payable and accounts receivable, and provides general support to accountants, managers and partners.

Responsibilities

• Answer phones and monitor the front door while completing tasks at multiple workstations across three floors.
• Format Word and Excel content, merging into paginated PDF final files and producing bound reports for the audit team.
• Process monthly and quarterly payroll reports and prepared tax returns according to detailed procedures.
• Maintain accurate client document records in secure digital systems; ensure documents are properly filed, scanned, uploaded, and retained.
• Provide appropriate digital records access to clients, as requested by accountants.
• Respond promptly and professionally to employee and client questions.
• Protect confidential client information and perform other duties or special projects as assigned.

Required Qualifications:

• High school diploma or equivalent.
• Proficiency with Microsoft Office.
• Strong data-entry, problem-solving, organizational, and time-management skills.
• Demonstrated accuracy, follow-through, sound judgment, and ability to prioritize recurring and urgent work under firm deadlines.
• Clear written and verbal communication, professional customer service, and effective collaboration across departments.
• Ability to work independently, learn systems and policies quickly, and handle sensitive information with discretion.

Preferred Qualifications:

• Three or more years of experience.
• Advanced Excel skills.
• Experience with Thompson Reuters Onvio digital document retention platform.

This is an office-based role requiring regular use of computers, phones, and standard office equipment. The position generally follows normal Monday-Friday business hours; additional hours may be required during tax season or for other business needs. The role requires dependable attendance and frequent interaction with employees and managers.

Compensation commensurate to experience.

This description summarizes the general nature and level of work assigned to the position and is not an exhaustive list of duties or qualifications. Responsibilities may change based on business needs. We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.