Accounting & Purchasing Specialist - QuickBooks Online Expert

IntelliHire, LLC; Lafayette (IN); Sur place; USD 55 000 - 62 000; Plein temps

Avantages offerts par ce poste

Dental Insurance

Health Savings Account

Life Insurance

Medical Insurance

Paid Time Off

Retirement Savings and Planning

Vision Insurance

Paid Holidays

Employee Assistance Program

Short- and Long-Term Disability

Résumé du poste

Accent Consulting Lafayette, IN, is seeking a hands-on Accounting & Purchasing Specialist to maintain financial records, handle bookkeeping, invoicing, AR/AP, and coordinate purchasing for managed IT services.

You will work with leadership, vendors, and an external accountant to ensure accuracy, meet deadlines, and support growth. QuickBooks Online is required; HaloPSA/FlexPoint experience is a plus.

Qualifications

• At least two years of hands-on bookkeeping or accounting support experience.
• Proficiency in QuickBooks Online, including transaction entry and bank/card reconciliations.
• Experience independently handling accounts payable, accounts receivable, and customer billing.
• Working knowledge of basic accounting principles and accurate transaction coding.
• Strong attention to detail and ability to resolve discrepancies.
• Proficiency with Microsoft Excel, including sorting, filtering, and basic formulas.
• Ability to organize competing priorities, meet deadlines, and follow tasks through to completion.
• Professional communication skills and sound judgment when working with customers, vendors, and coworkers.

Responsabilités

• Maintain accurate financial records in QuickBooks Online, including transaction coding and supporting documentation.
• Prepare and review customer invoices for products, projects, and recurring services.
• Record customer payments, monitor outstanding balances, and follow up on past-due accounts.
• Enter vendor bills, verify charges, and prepare payments for approval.
• Reconcile bank and credit card accounts and investigate discrepancies.
• Review purchasing and billing records across QuickBooks Online, HaloPSA, and FlexPoint to identify missing or inaccurate transactions.
• Assist with month-end close by completing assigned reconciliations and organizing records.
• Prepare routine reports on receivables, payables, and other financial activity.
• Coordinate with the external accountant and leadership on accounting questions and documentation.
• Process approved purchase requests and create purchase orders.
• Obtain vendor quotes and compare pricing, availability, and delivery timelines.
• Order approved hardware, software, subscriptions, and supplies.
• Track orders and coordinate receiving with relevant teams.
• Match purchase orders with receiving records and invoices; resolve discrepancies.
• Maintain HaloPSA purchasing/inventory records.
• Coordinate returns, credits, and warranty-related documents.
• Ensure product costs are available for accurate customer billing.
• Follow spending limits and approval procedures.

Connaissances

Bookkeeping

Accounts receivable

Accounts payable

Bank reconciliations

Excel proficiency

Communication skills

Formation

Associate's Degree

Outils

HaloPSA

FlexPoint

QuickBooks Online

Description du poste

Accent Consulting Lafayette, IN, is seeking a hands-on Accounting & Purchasing Specialist to maintain financial records, handle bookkeeping, invoicing, AR/AP, and coordinate purchasing for managed IT services.

You will work with leadership, vendors, and an external accountant to ensure accuracy, meet deadlines, and support growth. QuickBooks Online is required; HaloPSA/FlexPoint experience is a plus.