Accounting & Purchasing Specialist

IntelliHire, LLC; Lafayette (IN); On-site; USD 55,000 - 62,000; Full time

Benefits offered by this job

Dental Insurance

Health Savings Account

Life Insurance

Medical Insurance

Paid Time Off

Retirement Savings and Planning

Vision Insurance

Paid Holidays

Employee Assistance Program

Short- and Long-Term Disability

Job summary

Accent Consulting Lafayette, IN, is seeking a hands-on Accounting & Purchasing Specialist to maintain financial records, handle bookkeeping, invoicing, AR/AP, and coordinate purchasing for managed IT services.

You will work with leadership, vendors, and an external accountant to ensure accuracy, meet deadlines, and support growth. QuickBooks Online is required; HaloPSA/FlexPoint experience is a plus.

Qualifications

• At least two years of hands-on bookkeeping or accounting support experience.
• Proficiency in QuickBooks Online, including transaction entry and bank/card reconciliations.
• Experience independently handling accounts payable, accounts receivable, and customer billing.
• Working knowledge of basic accounting principles and accurate transaction coding.
• Strong attention to detail and ability to resolve discrepancies.
• Proficiency with Microsoft Excel, including sorting, filtering, and basic formulas.
• Ability to organize competing priorities, meet deadlines, and follow tasks through to completion.
• Professional communication skills and sound judgment when working with customers, vendors, and coworkers.

Responsibilities

• Maintain accurate financial records in QuickBooks Online, including transaction coding and supporting documentation.
• Prepare and review customer invoices for products, projects, and recurring services.
• Record customer payments, monitor outstanding balances, and follow up on past-due accounts.
• Enter vendor bills, verify charges, and prepare payments for approval.
• Reconcile bank and credit card accounts and investigate discrepancies.
• Review purchasing and billing records across QuickBooks Online, HaloPSA, and FlexPoint to identify missing or inaccurate transactions.
• Assist with month-end close by completing assigned reconciliations and organizing records.
• Prepare routine reports on receivables, payables, and other financial activity.
• Coordinate with the external accountant and leadership on accounting questions and documentation.
• Process approved purchase requests and create purchase orders.
• Obtain vendor quotes and compare pricing, availability, and delivery timelines.
• Order approved hardware, software, subscriptions, and supplies.
• Track orders and coordinate receiving with relevant teams.
• Match purchase orders with receiving records and invoices; resolve discrepancies.
• Maintain HaloPSA purchasing/inventory records.
• Coordinate returns, credits, and warranty-related documents.
• Ensure product costs are available for accurate customer billing.
• Follow spending limits and approval procedures.

Skills

Bookkeeping

Accounts receivable

Accounts payable

Bank reconciliations

Excel proficiency

Communication skills

Education

Associate's Degree

Tools

HaloPSA

FlexPoint

QuickBooks Online

Job description

Accent Consulting isa fast growing company that is committed to being the primary resource fortechnical consultation in our region. Weare accomplishing this goal by providing world-class support to hundreds businessesin over 20 states and 7 countries.

Our mission is tosupport businesses by using technology to increase profitability andproductivity. We achieve this by specializing in our 5 core services: ITConsulting, Cloud Solutions, Helpdesk Support, Managed Technologies, andSoftware Development. With decades of experience designing business networks,as well as extensive experience in multi-location networks and cloud systems,Accent has the capability to design and tailor computer systems to our client’sbusiness needs. We have a team of certified support technicians, softwaredevelopers, network engineers, system administrators, and computer consultantsthat all work together to find the best possible solutions for our clients.Accent is a Microsoft Gold Certified Partner with competencies in NetworkInfrastructure Solutions and ISV/Software Solutions.

We promote solid,long-term relationships with our clients and our employees. Integrity, sharingof information, collaboration, and a forthright style are very important --along with the ability to manage ourselves and our commitments so that weconsistently meet and exceed client expectations. As a dedicated team member,there will be opportunities for you to expand your skills and responsibilities.We reward loyalty and prefer to promote within our own team when newopportunities arise.

Location:
110 Professional Court Suite A
Lafayette, IN 47905
United States of America

Department:
Finance

Full/Part Time:
Full Time

Workplace Type:
In Person

Years of Experience:
2 - 5 Years

Level of Education:
Associate's Degree

Shift:

Description:

The Accounting & Purchasing Specialist maintains accurate financial records and coordinates purchasing activities that support Accent Consulting’s managed IT services business.

This hands-on position handles daily bookkeeping, customer billing, accounts payable and receivable, account reconciliations, and purchasing coordination. The specialist works closely with leadership, technical staff, vendors, and our external accountant to ensure transactions are accurate, orders are tracked, and financial deadlines are met.

Strong QuickBooks Online experience is required. The successful candidate can independently complete routine bookkeeping tasks after learning our company’s processes.

Key Responsibilities

Accounting & Bookkeeping

• Maintain accurate financial records in QuickBooks Online, including transaction coding and supporting documentation.

• Prepare and review customer invoices for products, projects, and recurring services.

• Record customer payments, monitor outstanding balances, and professionally follow up on past-due accounts.

• Enter vendor bills, verify charges, and prepare payments for approval.

• Reconcile bank and credit card accounts and investigate discrepancies.

• Review purchasing and billing records across QuickBooks Online, HaloPSA, and FlexPoint to identify missing, duplicate, or inaccurate transactions.

• Assist with month-end close by completing assigned reconciliations, organizing records, and researching outstanding items.

• Prepare routine reports on receivables, payables, and other assigned financial activity.

• Coordinate with the external accountant and leadership on accounting questions and requested documentation.

Purchasing & Inventory Coordination

• Process approved purchase requests and create accurate purchase orders.

• Obtain vendor quotes and compare pricing, availability, and delivery timelines.

• Order approved hardware, software, subscriptions, and supplies.

• Track orders, communicate delays, and coordinate receiving with the appropriate team members.

• Match purchase orders, receiving records, and vendor invoices; resolve discrepancies.

• Maintain accurate purchasing and inventory records in HaloPSA.

• Coordinate returns, credits, and warranty-related purchasing documentation.

• Ensure product costs and purchasing information are available for accurate customer billing.

• Follow established spending limits and approval procedures, escalating exceptions as needed.

Process & Administrative Support

• Maintain organized financial, purchasing, and vendor records.

• Protect confidential company, customer, and financial information.

• Document procedures and recommend improvements that reduce errors and delays.

• Provide related administrative support as needed while prioritizing accounting and purchasing deadlines.

Skills:

Required Qualifications

• At least two years of hands-on bookkeeping or accounting support experience.

• Demonstrated proficiency in QuickBooks Online, including transaction entry and bank or credit card reconciliations.

• Experience independently handling accounts payable, accounts receivable, and customer billing.

• Working knowledge of basic accounting principles and accurate transaction coding.

• Strong attention to detail and the ability to research and resolve discrepancies.

• Proficiency with Microsoft Excel, including sorting, filtering, and basic formulas.

• Ability to organize competing priorities, meet recurring deadlines, and follow tasks through to completion.

• Professional communication skills and sound judgment when working with customers, vendors, and coworkers.

Preferred Qualifications

• Experience with HaloPSA, FlexPoint, or similar purchasing, billing, and payment systems.

• Purchasing, inventory, or order coordination experience.

• Experience supporting an MSP, IT consulting company, or other service-based business.

• Relevant accounting coursework, bookkeeping certification, or QuickBooks certification.

Pay Range:
$55,000 USD to $62,000 USD per Year

Benefits:

• Dental Insurance
• Health Savings Account
• Life Insurance
• Medical Insurance
• Paid Time Off
• Retirement Savings and Planning
• Vision Insurance
• Paid Holidays, Employee Assistance Program, Short- and Long-Term Disability Coverage