Accounting Assistant

Okie Staffing; Tulsa (OK); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Full benefits after perm status

Job summary

Okie Staffing in Tulsa, OK is seeking an Accounting Assistant to join a small team. This role provides accounting support, payroll assistance, and sales tax reporting while you help maintain daily office operations in person.

Key duties include accounts payable and vendor management, accounts receivable and billing, and general recordkeeping. You will assist with payroll processing and ensure accurate ledgers and reporting.

Qualifications

• Minimum 3 years of accounting experience.
• Minimum 1 year of customer service experience.
• Knowledge of debits/credits, double-entry bookkeeping, journal entries, and general ledger accounting.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Process accounts payable invoices and payments accurately and on time.
• Review and audit invoices for accuracy and maintain vendor records.
• Handle accounts receivable, customer invoicing, deposits, and collections.
• Assist with payroll processing and Oklahoma sales tax reporting.
• Maintain employee records, timesheets, and accounting spreadsheets.
• Support daily office operations and administrative tasks.

Skills

Accounts Payable

Accounts Receivable

Payroll

Sales Tax

Double-entry bookkeeping

General ledger

Journal entries

Attention to detail

Analytical skills

Confidentiality

Communication

Organization

Education

Associate degree in Accounting, Business, or related field

Job description

We are seeking a detail-oriented and reliable Accounting Assistant to join our clients team. This position is ideal for someone with accounting experience who is looking to expand their skills while learning the responsibilities of our Office Manager. As a key member of our small team, you will provide accounting support, maintain accurate records, assist with payroll and sales tax reporting, and help keep daily office operations running smoothly.

Key Responsibilities

Accounts Payable & Vendor Management

• Process vendor invoices and payments accurately and on time.
• Review and audit invoices for accuracy.
• Maintain expense records and vendor account documentation.
• Coordinate purchase order tracking with technicians and vendors.

Accounts Receivable & Billing

• Process customer payments and deposits.
• Manage customer invoicing and collections.
• Track vendor rebates and account activity.
• Maintain accurate customer payment records.

Accounting & Recordkeeping

• Maintain employee records, charge accounts, and timesheets.

• Assist with payroll processing.
• Prepare and maintain accounting records and spreadsheets.
• Monitor performance trends and departmental reporting.
• Assist with Oklahoma Sales Tax reporting.

Administrative Support

• Answer phones and assist customers professionally.

• Prepare correspondence, file documents, and maintain organized records.
• Support Quality Control and Operations departments with administrative tasks.
• Help maintain an efficient and organized office environment.

Qualifications Required

• Minimum 3 years of accounting experience.

• Minimum 1 year of customer service experience.
• Strong understanding of:
• Debits and credits
• Double-entry bookkeeping
• Journal entries
• General ledger accounting
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong communication and organizational skills.
• Ability to work full-time, in person.

Qualifications Preferred:

• Experience with Oklahoma Sales Tax reporting.

• Payroll processing experience.
• Experience working in a distribution or warehouse office environment.
• Associate degree in Accounting, Business, or related field (equivalent experience will also be considered).

This is a temp to hire position and will come with full benefits after perm status.