Operations Assistant

Beacon Hill; Edmond (OK); On-site; USD 25,000 - 28,000; Full time

Job summary

Beacon Hill in Edmond, OK is seeking an Operations Assistant to support office administration, order processing, billing, and inventory tasks. You will handle data entry, reporting, and customer service while maintaining accuracy and efficiency.

The role requires strong organizational skills, attention to detail, proficiency with Excel and Sage 100, and the ability to travel 3–5 times/year. Standard hours are 8:00 a.m. – 5:00 p.m., Monday through Friday, on-site.

Qualifications

• 1+ years of experience in accounting administration, office, and sales support.
• Occasional light inventory tasks; no heavy lifting.
• Proficiency with Windows-based applications; strong Excel skills.
• Knowledge of Sage accounting software is a plus but not required.
• Strong typing skills, numeric data entry, and 10-key proficiency.
• Travel about 3 times per year for networking purposes.

Responsibilities

• Learn and understand all areas of the business to provide support.
• Answer all incoming phone calls and emails promptly and professionally.
• Track and manage orders to ensure timely shipment and follow up with clients/internal teams.
• Match orders to invoices and process billing accurately.
• Enter, update, and maintain customer, order, inventory, and billing data in company systems.
• Track commission payments for timely disbursement.
• Inspect documents and artwork for accuracy and obtain client approvals.
• Maintain accurate records and files daily.
• Generate reports and analyze data using Excel and Sage 100.
• Assist in resolving client inquiries with professionalism and accuracy.
• Support sales by processing orders and converting leads into sales.
• Assist other departments to ensure smooth operations.

Skills

Accounting admin

Office support

Data entry

Excel

10-key

Customer service

Sales support

Education

High school diploma

Accounting/Finance degree (optional)

Tools

Sage 100

Job description

Operations Assistant (FAOKC8426) Edmond, Oklahoma

Salary: USD18 - USD20 per hour

Job:Operations Assistant

Location:on-site in Edmond, OK
Employment Type:Contract to Hire (with potential for extension or conversion)
Pay Range:$18–$20/hour, depending on experience and skill

Position Overview

We are looking for a detail-oriented Operations Assistant to support daily operations across office administration, order processing, billing and invoicing, customer service, inventory/warehouse work, accounting support, and sales support activities. The Operations Support Assistant will work with orders, invoices, inventory records, and reporting data while helping ensure smooth day-to-day business operations.

The successful ideal candidate will have strong organizational skills, attention to detail, and the ability to process large volumes of information with a high degree of accuracy. Strong data entry skills, including accurate typing, numeric entries, and proficiency with the 10-key, are essential to success in this role.

The Operations Support Assistant will also be required to travel approximately 3-5 times per year, for networking event purposes.

This is a full-time, on-site position located in Edmond, OK, working Monday through Friday from 8:00 a.m. to 5:00 p.m.

Key Responsibilities

• Learn and understand all areas of our business to provide exceptional support.
• Answer all incoming phone calls and emails promptly and professionally.
• Track and manage orders to ensure timely shipment; follow up with clients and internal teams as needed.
• Match orders to invoices and process billing accurately.
• Accurately enter, update, and maintain customer, order, inventory, and billing data within company systems.
• Track commission payments to ensure timely and accurate disbursement.
• Inspect documents and artwork for accuracy and obtain client approvals.
• Maintain accurate records and files daily.
• Generate reports and analyze data using Excel formulas and Sage 100 accounting software.
• Assist in resolving client inquiries with professionalism and accuracy.
• Supporting sales efforts by processing orders and converting leads into confirmed sales.
• Assist other departments as needed to ensure smooth operations.

Requirements/Qualifications:

• 1+ years of experience in accounting administration, office, and sales support.
• Will occasionally assist with light inventory-related tasks as needed; no heavy lifting required. Comfortable supporting periodic inventory organization and tracking responsibilities on an as-needed basis.
• Proficiency with Windows-based applications, including Microsoft Word and Outlook. Must be strong in Excel.
• Knowledge or working experience with Sage accounting software a plus but not required.
• Strong and accurate typing skills, and proficient in numeric data entry and 10-key calculations.
• Strong interpersonal and networking skills are required, with the ability to represent the company at networking functions confidently. The role also requires travel approximately three times per year for networking purposes.
• High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or a related field is a plus, but not required.

** Employment is contingent upon completing the company’s initial hiring process and meeting all health and safety compliance requirements.**