Accounting Assistant

LeadStack Inc.; Los Angeles (CA); In loco; USD 25.000 - 36.000; Tempo pieno

Descrizione del lavoro

LeadStack Inc. is seeking an Administrative Budget Assistant in Los Angeles for a temporary assignment from December 2, 2026 to March 31, 2027. The role supports the Senior Operations Manager by handling accounting and administrative tasks.

The position involves processing financial transactions, reconciling invoices and vendor statements, and maintaining precise financial records in Workday and related systems. It requires attention to detail and reliability.

Competenze

• Knowledge of accounting principles and financial recordkeeping.
• Experience reconciling invoices and vendor statements.
• Ability to use databases and spreadsheets to process transactions.

Mansioni

• Assist with billing system monitoring and revenue collection.
• Process financial transactions in Workday and related software.
• Reconcile vendor statements and invoices for payment.
• Support accounts payable and accounts receivable activities.
• Maintain accurate financial records and documentation.
• Provide administrative support and respond to inquiries.
• Assist with audits and internal/external inquiries.

Conoscenze

Accounting principles

Invoices processing

Accounts payable

Accounts receivable

Recordkeeping

Formazione

Associate's degree

Strumenti

Workday

Spreadsheets

Descrizione del lavoro

Job title: Administrative Budget Assistant

Duration: Dec 2, 2026 – March 31, 2027

• This is a temporary assignment with a scheduled unpaid winter recess.
• The last working day before the recess is December 18, 2026.
• The anticipated return date is January 4th, 2027.
• Candidates must understand that they will not be paid during this holiday and recess period, which may cause financial hardship.
• Start Date: Dec 2, 2026 — associated leave-of-absence date
• Chance to Extend: Department will assess as we near closer to the return date of the LOA
• Position Summary
• Client is seeking a reliable, dependable, self-motivated, and responsible Administrative Budget Assistant.
• The Administrative Budget Assistant will support the Senior Operations Manager by performing a variety of accounting and administrative duties, including processing financial transactions, reconciling invoices and vendor statements, supporting accounts payable and accounts receivable activities, and maintaining accurate financial records.

Key Responsibilities

• Assist with the preparation, monitoring, and reconciliation of the department's billing system for collecting revenue from services provided to researchers.
• Process financial transactions in Workday and department software, including purchase requisitions, invoices, credits, and other billable transactions.
• Reconcile vendor statements and process invoices for payment.
• Support accounts payable and accounts receivable activities, ensuring accurate and timely processing.
• Monitor departmental billing and assist with resolving financial discrepancies.
• Maintain accurate financial records and related documentation.
• Provide administrative support, including document management and correspondence with researchers.
• Assist with audits and respond to internal and external financial inquiries.
• Perform other related duties as assigned or requested.

Required Qualifications

• Knowledge of accounting principles, financial transactions, accounts payable and accounts receivable, and accurate recordkeeping.
• Experience reconciling invoices and vendor statements, processing payments and credits, and resolving discrepancies.
• Ability to use bookkeeping or accounting applications, databases, and spreadsheets to process transactions and maintain financial records.
• Education: Associate's degree, or a combination of education and experience equivalent to the minimum education requirement.

Preferred Qualifications

• Experience working with university accounting systems or financial processes, policies, and controls in a university or academic research environment.
• Experience processing purchase requisitions, invoices, credits, and other financial transactions in Workday or a comparable system.
• Ability to assist with research-related financial records and respond effectively to internal and external financial questions.