Accounts Receivable Lead

University of Wisconsin-Milwaukee

Milwaukee (WI)

On-site

USD 27,552 - 41,328

Part time

14 days+

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Benefits offered by this job

Free parking

Job summary

The University of Wisconsin-Milwaukee is seeking an Accounts Receivable Lead to manage the billing cycle and ensure the smooth operation of financial transactions within the School of Freshwater Sciences. Key responsibilities include generating invoices, processing payments, and reconciling accounts. The ideal candidate has at least one year of experience in financial transactions, proficiency in MS Excel, and skills in using Workday. You’ll work at the Great Lakes Research Facility in Milwaukee, WI, and enjoy flexible hours during the academic year and summer.

Qualifications

At least one year of experience in processing financial transactions.
Experience in accounts receivable processing.
Experience using MS Outlook and Sharepoint in a professional setting.

Responsibilities

Generate and send invoices to customers, ensuring accuracy.
Process check payments to the campus Cashier’s Office.
Monitor aging accounts and identify delinquency.

Skills

Proficiency in MS Excel

Good verbal and written communication skills

Strong interpersonal skills

Tools

Workday

MS Outlook

MS Word

Sharepoint

Job description

This role powers the financial heartbeat of the School of Freshwater Sciences’ research service centers—supporting everything from the Genomics Center and Core Lab to the Neeskay research vessel and small-boat operations. You’ll partner closely with the financial manager to keep payments flowing, invoices accurate, and research services running smoothly.

As the Accounts Receivable lead in Workday, you’ll own the full billing cycle: creating and managing invoices, processing payments, reconciling accounts, resolving discrepancies, and ensuring clean month‑end closes. Your work keeps our research enterprise moving.

Based in the Business Office, you’ll also be a go‑to resource for visitors and colleagues—fielding questions, sharing essential information, and connecting people with the right teams. It’s a role at the center of a dynamic, mission‑driven environment where no two days feel the same.

Essential Functions of the Job

Billing & Invoicing: Generate and send invoices (system and manual) to customers, ensuring accuracy, reviewing customer contracts, and creating adjustments or credits.
Check payments: Process check payments to the campus Cashier’s Office, ensuring they are posted to the correct accounts.
Collections: Monitor aging accounts, identify delinquency, and report to account managers.
Reconciliation & Reporting: Reconcile accounts receivable ledgers, and produce AR reports for month‑end close.
Dispute Resolution: Research and resolve billing issues, discrepancies, and credit card chargebacks by collaborating with Finance, research managers, and customers.
System Maintenance: Set up and maintain customer records and contact information.
General receptionist support for Business Office, as needed.

Qualifications

Required

At least one year of experience in processing financial transactions
Experience in accounts receivable processing
Evidence of proficiency in MS Excel
Experience using MS Outlook, Word, and Sharepoint in a professional setting.
Evidence of good verbal and written communication skills
Evidence of strong interpersonal skills

Preferred

Experience processing financial transactions in Workday, such as:
- Billing & Invoicing
- Collections
- Reconciliation & Reporting
- Dispute Resolution
- System Maintenance

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