Administrative Assistant-Part Time

Riverside EpiCenter; Mableton (GA); On-site; USD 21,000 - 30,000; Part time

Job summary

Riverside EpiCenter in Georgia is seeking a part-time administrative professional to support accounts receivable and general office tasks. The role involves reconciling receipts, tracking payments, and coordinating with multiple departments.

Onsite presence is required Monday, Wednesday, and Friday from 9:00 AM to 6:00 PM. The ideal candidate has 2+ years in administrative or AR roles, a high school diploma, and strong attention to detail with financial records.

Qualifications

• 2+ years of administrative, accounts receivable, bookkeeping, or related experience preferred.
• High school diploma or equivalent required; coursework in accounting or business administration preferred.
• Strong attention to detail and accuracy with financial documentation.
• Excellent organizational, time-management, and multitasking abilities.
• Proficiency with Microsoft Office, spreadsheets, email, and general office software; experience with accounting or financial systems preferred.
• Ability to work onsite Monday, Wednesday, and Friday from 9:00 AM to 6:00 PM.
• Strong written and verbal communication skills and the ability to work with multiple departments.
• Ability to maintain confidentiality, exercise sound judgement, and follow financial and administrative procedures.

Responsibilities

• Reconcile daily retail receipts and supporting documentation against sales and payment records.
• Assist with accounts receivable processes, including tracking payments and researching outstanding balances.
• Review receipts and transaction documentation for completeness and proper coding.
• Identify and research discrepancies; escalate unresolved issues to leadership.
• Maintain organized records of receipts, reconciliation documents, invoices, deposits, and AR documentation.
• Prepare routine reconciliation summaries for management.
• Assist with invoice tracking, payments, accounts payable and administrative activities.
• Communicate with retail department leaders regarding missing receipts and discrepancies.

Skills

Administrative experience

Accounts receivable

Bookkeeping

Attention to detail

Organization

Time management

Communication skills

Confidentiality

Education

High school diploma or equivalent

Accounting / business admin coursework

Tools

Microsoft Office

Job description

Department: Administration

Type: Part-Time; Hourly; Mon/Wed/Fri 9am-6pm

Essential Job Functions:

• Reconcile daily retail receipts and supporting documentation against sales, payment records, and other available transaction reports.
• Assist with accounts receivable processes, including tracking payments, researching outstanding balances, and maintaining accurate receivable records.
• Review receipts and transaction documentation for completeness, accuracy, proper coding, and appropriate departmental allocation.
• Identify, document, and research discrepancies between receipts, sales reports, deposits, and other financial records; elevate unresolved issues to leadership.
• Maintain organized electronic and physical records of receipts, reconciliation documents, invoices, deposits, and related accounts receivable documentation.
• Prepare routine reconciliation summaries and provide documentation or reports requested by management.
• Assist with invoice tracking, payment follow-up, accounts payable and administrative activities.
• Communicate with retail department leaders regarding missing receipts, discrepancies, transaction questions, and required supporting documentation.

Added Responsibilities:

• Provide general administrative support including fling, data entry, document preparation, and record maintenance.
• Maintain confidentiality of financial, employee, customer, and business information.

Preferred Qualifications / Competencies:

• 2+ years of administrative, accounts receivable, bookkeeping, accounting support, or related experience preferred.
• High school diploma or equivalent required; additional coursework or training in accounting, business administration, or a related field preferred.
• Strong attention to detail and accuracy with financial documentation.
• Excellent organizational, time-management, and multitasking abilities.
• Proficiency with Microsoft Office, spreadsheets, email, and general office software; experience with accounting or financial systems preferred.
• Ability to work onsite Monday, Wednesday, and Friday from 9:00 AM to 6:00 PM.
• Strong written and verbal communication skills and the ability to work effectively with multiple departments.
• Ability to maintain confidentiality, exercise sound judgment, and consistently follow established financial and administrative procedures.