Accounting Assistant

TRAINING CENTER FOR HEALTHCARE CARE; Harker Heights (TX); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Company parties

Free food & snacks

Free uniforms

Health insurance

Opportunity for advancement

Job summary

A vocational training center in Harker Heights is seeking a detail-oriented Accounting Assistant to manage financial records and ensure compliance with regulations. Responsibilities include overseeing student files, assisting with enrollment, and managing QuickBooks. Ideal candidates will have strong communication skills and experience in customer service or compliance roles. A high school diploma is required, with a preference for candidates holding an associate degree or higher. Competitive benefits are offered including health insurance and opportunities for advancement.

Qualifications

• Minimum 1-2 years in student services, customer service, or compliance roles.
• Experience ideally within an educational or vocational training environment.

Responsibilities

• Ensure student files are complete and compliant with TWC regulations.
• Manage records for student refunds, withdrawals, and compliance paperwork.
• Conduct weekly compliance checks on new files.
• Utilize QuickBooks to manage financial records.
• Assist with front office duties including greeting visitors.

Skills

Strong interpersonal and communication skills

Detail-oriented with excellent organizational abilities

Proficient in MS Office and data management software

Familiarity with TWC and VA compliance protocols

Proficient in QuickBooks and basic bookkeeping practices

Ability to manage multiple priorities and meet deadlines

Education

High school diploma or equivalent

Associate degree or higher

Tools

QuickBooks

MS Office

Job description

Benefits:

• Company parties
• Free food & snacks
• Free uniforms
• Health insurance
• Opportunity for advancement

Job Title: Accounting Assistant

Location: Training Center of Central Texas, Harker Heights, TX

Position Overview

We are seeking a detail-oriented and organized Accounting Assistant to oversee financial tracking through QuickBooks. This role is essential to maintaining operational efficiency and regulatory integrity in our educational environment. You may also assist in managing student records, ensure compliance with Texas Workforce Commissions (TWC) and Veterans Affairs (VA) regulations, and on occasion, you may be asked to assist with the enrollment process including meeting with prospective students.

Key Responsibilities

Compliance and Record Management

• Ensure student files are complete and compliant with TWC regulations, with regular audits and documentation.
• Manage records for student refunds, withdrawals, and other compliance-related paperwork.
• Conduct weekly compliance checks on new files, aiming for 100% compliance by the end of the third month.
• Create new student files, ensuring all appropriate documentation and signatures are captured.
• Follow-up with students to ensure they have turned in all necessary forms/documents.
• Maintain confidentiality and security of sensitive student and financial information.

• Utilize QuickBooks to manage financial records, including tuition payments, expense tracking, and reconciliation.
• Assist with front office duties, including greeting visitors, answering questions, and directing inquiries.
• Provide backup support during peak enrollment periods, ensuring prospective students receive timely responses.
• Assist prospective students with filling out enrollment forms.
• Take prospective students on a tour of the school.

Qualifications

• Education: A high school diploma or equivalent is required; an associate degree or higher is preferred.
• Experience: Minimum 1-2 years in student services, customer service, or compliance roles, ideally within an educational or vocational training environment.

Skills

• Strong interpersonal and communication skills.
• Detail-oriented with excellent organizational abilities for managing records and appointments.
• Proficient in MS Office and data management software; familiarity with TWC and VA compliance protocols is a plus.
• Proficient in QuickBooks and basic bookkeeping practices.
• Ability to manage multiple priorities and meet deadlines.