Accounting Assistant

UATX; Austin (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

The University of Austin, UATX, is seeking a detail-oriented Accounting Assistant to join their Finance team. This role will include managing accounts payable, reconciling employee credit card expenses, and providing additional accounting support.

The ideal candidate will have a bachelor’s degree in accounting or finance, strong proficiency with Microsoft Excel, and excellent organizational and communication skills. This dynamic position offers opportunities for learning and growth within a fast-paced environment.

Qualifications

• Proficiency with Microsoft Excel and Microsoft Office applications.
• Knowledge of accounts payable, accounts receivable, and general ledger accounting.
• Strong attention to detail and accuracy.

Responsibilities

• Responsible for full cycle accounts payable functions.
• Assist with employee credit card expense reconciliation.
• Support the Controller with organizational data analysis.

Skills

Proficient in Microsoft Excel

Knowledge of accounts payable

Strong attention to detail

Communication skills

Organizational skills

Education

Bachelor’s degree in accounting or finance

Tools

Microsoft Office applications

Job description

Job Summary

The University of Austin prepares thoughtful and ethical innovators, builders, leaders, public servants, and citizens through open inquiry and civil discourse.

We are seeking a detail-oriented, enthusiastic, and dependable individual to join our Finance team as an Accounting Assistant. This role offers the opportunity to learn, grow, and contribute within a fast-paced and dynamic organization. The ideal candidate is highly organized, proactive, and committed to providing excellent internal and external customer service.

Responsibilities

• Accounts Payable Functions
  • Responsible for full cycle accounts payable (AP) functions, including:
  • Reviewing invoices in Ramp to ensure accurate coding, approvals, and supporting documentation
  • Monitoring and maintaining the AP mailbox for incoming invoices and reimbursement requests
  • Contacting vendors to obtain necessary documents needed to process invoices and payments, such as W9s, banking/payment details, and other supporting documents
  • Work closely with internal departments and external vendors to resolve payment issues or discrepancies
  • Review AP aging monthly, including following up to close any open AP
  • Updating, when necessary, vendor, merchant and/or vendor account information
  • Maintaining organized AP documentation and support records/files
  • Assist in training new employees in accounts payable processes and procedures
  • Ensure compliance with company policies, procedures, and regulatory requirements
  • Assisting with annual 1099 preparation and processing
  • Maintaining and updating AP process documentation and manuals
• Credit Card & Expense Management
  • Responsible for employee credit card expense reconciliation via Ramp.com
  • Review transactions for accurate coding and approvals
  • Follow up with staff on outstanding tasks to complete transactions
  • Reconcile transfer of data to accounting system
  • Assisting with employee expense report processing and policy compliance
• Additional Accounting Support
  • Support the Controller with organizational data analysis and reporting projects
  • Prepare bank deposits and logs to support the Finance and Development Teams
  • Assist with monthly close, including preparing journal entries, reconciliations, and maintaining supporting schedules
  • Participate in annual financial audits
  • Assist with processing student financial aid application documentation and related administrative tasks

Qualifications

• Bachelor’s degree in accounting, finance, or a related field is preferred but not essential
• Proficiency with Microsoft Excel and Microsoft Office applications
• Knowledge of accounts payable, accounts receivable, and general ledger accounting
• Strong attention to detail and accuracy
• Excellent organizational, communication, and interpersonal skills
• Ability to work independently and as part of a team