Compliance and Student Records Coordinator

TRAINING CENTER FOR HEALTHCARE CARE; Harker Heights (TX); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Company parties

Competitive salary

Free food & snacks

Free uniforms

Health insurance

Opportunity for advancement

Job summary

An educational training center in Harker Heights is seeking a Compliance and Student File Coordinator. This role involves managing student records, ensuring compliance with regulations, and aiding in the enrollment process. Ideal candidates should have an associate degree, experience in customer service or compliance, and strong organizational skills. The position offers competitive benefits, including health insurance and opportunities for advancement.

Qualifications

• Minimum 1-3 years in student services, customer service, or compliance roles, ideally in an educational or vocational training environment.
• 5+ years of experience preferred.

Responsibilities

• Ensure student files are complete and compliant with TWC regulations.
• Manage records for student refunds, withdrawals, and compliance-related paperwork.
• Conduct weekly compliance checks on new files.
• Create new student files.
• Follow up with students to ensure they have submitted necessary forms.
• Maintain confidentiality of sensitive student information.
• Assist with front office duties.
• Provide backup support during peak enrollment periods.
• Assist prospective students with enrollment forms.
• Give tours of the school.

Skills

Strong interpersonal and communication skills

Detail-oriented with excellent organizational abilities

Proficient in MS Office and data management software

Ability to manage multiple priorities and meet deadlines

Familiarity with TWC and VA compliance protocols

Education

An associate degree or higher

Job description

Benefits

• Company parties
• Competitive salary
• Free food & snacks
• Free uniforms
• Health insurance
• Opportunity for advancement

Job Title

Compliance and Student File Coordinator

Location

Training Center of Central Texas, Harker Heights, TX

Position Overview

We are seeking a detail-oriented and organized Administrative & Compliance Coordinator to manage student records, ensure compliance with Texas Workforce Commissions (TWC) and Veterans Affairs (VA) regulations. This role is essential to maintaining operational efficiency and regulatory integrity in our educational environment. On occasion, you may be asked to assist with the enrollment process including meeting with prospective students.

Key Responsibilities

• Ensure student files are complete and compliant with TWC regulations, with regular audits and documentation.
• Manage records for student refunds, withdrawals, and other compliance-related paperwork.
• Conduct weekly compliance checks on new files, aiming for 100% compliance by the end of the third month.
• Create new student files, ensuring all appropriate documentation and signatures are captured.
• Follow-up with students to ensure they have turned in all necessary forms/documents.
• Maintain confidentiality and security of sensitive student and financial information.
• Assist with front office duties, including greeting visitors, answering questions, and directing inquiries.
• Provide backup support during peak enrollment periods, ensuring prospective students receive timely responses.
• Assist prospective students with filling out enrollment forms.
• Take prospective students on a tour of the school.

Qualifications

• Education: An associate degree or higher is required.
• Experience: Minimum 1-3 years in student services, customer service, or compliance roles, ideally within an educational or vocational training environment. 5 + years preferred.

Skills

• Strong interpersonal and communication skills.
• Detail-oriented with excellent organizational abilities for managing records and appointments.
• Proficient in MS Office and data management software; familiarity with TWC and VA compliance protocols is a plus.
• Ability to manage multiple priorities and meet deadlines.
• Ability to use/create efficient spreadsheets and track data regularly.