Accounting Assistant

HDR, Inc.; Charlotte (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

HDR, Inc. is seeking an Accounting Assistant in Charlotte, NC to support invoice processing and vendor coordination. You will enter invoices, verify details, and assist with requisitions to ensure timely payments.

Ideal candidates have a High School diploma (Associates preferred), strong attention to detail, and the ability to manage multiple tasks independently within our employee-owned culture. You will reconcile PCard transactions, align work with contracts and POs, and support project

Qualifications

• High School diploma or equivalent.
• Strong attention to detail and ability to manage multiple projects independently.
• Active participant in our employee-owned culture.

Responsibilities

• Enter and process vendor invoices accurately and timely.
• Verify invoice details, coding, approvals, and supporting documentation.
• Assist with vendor inquiries and resolve invoice discrepancies.
• Create and submit purchase requisitions in accordance with company policies and procedures.
• Monitor requisition status and coordinate with procurement teams to ensure timely processing.
• Complete work confirmations for services performed.
• Ensure work confirmations accurately match contract terms, purchase orders, and vendor documentation.
• Reconcile Procurement Card (PCard) transactions to receipts and supporting documentation.
• Review transactions for policy compliance and proper accounting classification.
• Follow up with staff to obtain missing receipts and resolve discrepancies.
• Assist project accountants with the preparation and organization of client invoice documentation.
• Maintain accurate and organized project accounting files.
• Perform other accounting and administrative duties as assigned.

Skills

Attention to detail

Multitasking

Independent work

Employee-owned culture

Education

Associate degree in Accounting

High School diploma or equivalent

Job description

Accounting Assistant

In the role of Accounting Assistant, we'll count on you to:

• Enter and process vendor invoices accurately and timely within the accounting system.
• Verify invoice details, coding, approvals, and supporting documentation prior to processing.
• Assist with vendor inquiries and resolve invoice discrepancies.
• Create and submit purchase requisitions in accordance with company policies and procedures.
• Monitor requisition status and coordinate with procurement teams to ensure timely processing.
• Complete work confirmations for services performed.
• Ensure work confirmations accurately match contract terms, purchase orders, and vendor documentation.
• Reconcile Procurement Card (PCard) transactions to receipts and supporting documentation.
• Review transactions for policy compliance and proper accounting classification.
• Follow up with staff to obtain missing receipts and resolve discrepancies.
• Assist project accountants with the preparation and organization of client invoice documentation.
• Maintain accurate and organized project accounting files.
• Perform other accounting and administrative duties as assigned.

Preferred Qualifications

• Associate degree in Accounting
• Local candidates preferred

Required Qualifications

• High School diploma or equivalent
• Strong attention to detail, manage multiple projects independently
• An attitude and commitment to being an active participant of our employee‑owned culture is a must