Accounting Assistant

Ascendo Resources; Miami (FL); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Job summary

A financial services company is seeking an Accounting Assistant in Miami, Florida to support day-to-day financial operations, focusing primarily on Accounts Payable. Ideal candidates will have over 3 years of AP experience, proficiency in Excel, and strong organizational skills. Responsibilities include processing vendor invoices, managing payment runs, and assisting with month-end activities. The role offers benefits such as medical insurance, 401(k), and paid parental leave.

Qualifications

• 3+ years of experience in Accounts Payable or general accounting support.
• Strong understanding of AP processes and basic accounting principles.
• Proficiency in Excel and experience with accounting software.

Responsibilities

• Process vendor invoices and maintain accurate records.
• Manage weekly payment runs including checks and ACH transfers.
• Reconcile vendor statements and resolve discrepancies.
• Assist with month-end close activities and data entry.

Skills

Attention to detail

Communication skills

Organizational skills

Invoice management

Tools

QuickBooks

NetSuite

SAP

Oracle

Excel

Job description

The Accounting Assistant supports the accounting department with day-to-day financial operations, with a strong emphasis on Accounts Payable (AP). This role is ideal for someone detail-oriented who can handle high-volume processing, maintain accurate records, and ensure timely payment cycles.

Key Responsibilities

• Process vendor invoices, ensuring accurate coding, approvals, and entry into the accounting system.
• Manage weekly payment runs, including checks, ACH, and wire transfers.
• Reconcile vendor statements, research discrepancies, and resolve issues promptly.
• Maintain AP files, purchase orders, and payment documentation.
• Assist with month-end close activities, including accruals, reconciliations, and reporting.
• Support the accounting team with data entry, journal entries, and general ledger maintenance as needed.
• Communicate with vendors and internal departments to ensure smooth AP operations.
• Assist with audits by preparing documentation and supporting schedules.

Qualifications

• 3+ years of experience in Accounts Payable or general accounting support.
• Strong understanding of AP processes, invoice management, and basic accounting principles.
• Proficiency in Excel and experience with accounting software (e.g., QuickBooks, NetSuite, SAP, Oracle).
• Excellent attention to detail, accuracy, and organizational skills.
• Strong communication skills and ability to work in a fast-paced environment.

Seniority Level

Associate

Employment Type

Full-time

Job Function

Accounting / Auditing

Industries

Accounting, Banking, and Financial Services

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Paid maternity leave
• Paid paternity leave