Accounting Assistant

HDR; Charlotte (NC); On-site; USD 36,000 - 48,000; Full time

Job summary

HDR in Charlotte, NC seeks an Accounting Assistant to enter and process vendor invoices, verify details and approvals, and assist with inquiries and discrepancies. You will create purchase requisitions, monitor status, and ensure documentation aligns with contracts and PO terms.

Additional duties include reconciling PCard transactions, maintaining organized project accounting files, supporting project accountants, and performing general accounting and administrative tasks as needed.

Qualifications

• High school diploma or equivalent required.
• Strong attention to detail and ability to manage multiple projects independently.

Responsibilities

• Enter and process vendor invoices accurately and timely in the accounting system.
• Verify invoice details, coding, approvals, and supporting docs.
• Assist with vendor inquiries and resolve invoice discrepancies.
• Create and submit purchase requisitions per policies.
• Monitor requisition status and coordinate with procurement.
• Complete work confirmations for services performed.
• Ensure work confirmations match contract terms and PO docs.
• Reconcile PCard transactions to receipts and supporting documentation.
• Review transactions for policy compliance and proper accounting classification.
• Follow up with staff to obtain missing receipts and resolve discrepancies.
• Assist project accountants with client invoice documentation.
• Maintain organized project accounting files.
• Perform other accounting and administrative duties as assigned.

Skills

Attention to detail

Multitasking

Education

Associate degree in Accounting

High School diploma or equivalent

Job description

Accounting Assistant

Location: United States - North Carolina - Charlotte

Schedule: Full-time

Responsibilities

• Enter and process vendor invoices accurately and timely within the accounting system.
• Verify invoice details, coding, approvals, and supporting documentation prior to processing.
• Assist with vendor inquiries and resolve invoice discrepancies.
• Create and submit purchase requisitions in accordance with company policies and procedures.
• Monitor requisition status and coordinate with procurement teams to ensure timely processing.
• Complete work confirmations for services performed.
• Ensure work confirmations accurately match contract terms, purchase orders, and vendor documentation.
• Reconcile Procurement Card (PCard) transactions to receipts and supporting documentation.
• Review transactions for policy compliance and proper accounting classification.
• Follow up with staff to obtain missing receipts and resolve discrepancies.
• Assist project accountants with the preparation and organization of client invoice documentation.
• Maintain accurate and organized project accounting files.
• Perform other accounting and administrative duties as assigned.

Preferred Qualifications

• Associate degree in Accounting
• Local candidates preferred

Required Qualifications

• High School diploma or equivalent
• Strong attention to detail, manage multiple projects independently
• An attitude and commitment to being an active participant of our employee‑owned culture is a must

At HDR, we are committed to the principles of employment equity. We are an affirmative action and equal opportunity employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.