Accounting/Administrative Assistant

AccountStaff, Inc.; Pittsburgh (Allegheny County); On-site; USD 36,000 - 48,000; Full time

Job summary

AccountStaff, Inc. seeks an Accounting/Administrative Assistant to support our client’s finance team in Pittsburgh. This role emphasizes meticulous data entry, vendor record maintenance, and accurate electronic record keeping.

You will assist with implementing new systems and automation initiatives, provide general administrative support to the accounting group, and help ensure smooth operations in a fast-paced environment.

Qualifications

• Strong organizational skills and keen attention to detail.
• Proficiency in Microsoft Excel and Outlook.
• Excellent written and verbal communication abilities.
• Capable of managing multiple priorities and meeting deadlines.
• Discretion and professionalism in handling confidential financial data.

Responsibilities

• Manage vendor records and respond to inquiries from vendors and employees.
• Handle data entry, invoice matching, and maintain electronic accounting records.
• Assist with implementing new systems and automation initiatives.
• Provide general administrative support to the accounting team, ensuring smooth operations.

Skills

Organizational skills

Written & verbal communication

Time management

Discretion & confidentiality

Tools

Microsoft Excel

Microsoft Outlook

Job description

Accounting/Administrative Assistant

Job Description

Join ourdynamic and fast-growing client as an Accounting/Administrative Assistant and play a vital role in supporting theirfinancial operations. This hands‑on position offers a unique opportunity to contribute to a professional environment where your attention to detail and organizational skills will directly impact our success.

What You’ll Do:

• Manage vendor records and respond to inquiries from vendors and employees
• Handle data entry, invoice matching, and maintain electronic accounting records
• Assist with implementing new systems and automation initiatives
• Provide general administrative support to the accounting team, ensuring smooth operations

Required Skills:

• Strong organizational skills and keen attention to detail
• Proficiency in Microsoft Excel and Outlook
• Excellent written and verbal communication abilities
• Capable of managing multiple priorities and meeting deadlines
• Discretion and professionalism in handling confidential financial data