Academy Programs Coordinator & Events Lead

Indiana University Bloomington; Bloomington (IN); On-site; USD 40,000 - 56,000; Full time

Job summary

Indiana University Bloomington's Jacobs School of Music seeks an Administrative Programs Coordinator to oversee Academy programs and events, maintain calendars and materials, and act as a primary contact for routine Academy questions.

You will support enrollment, prepare reports, and coordinate communications with faculty, staff, and external partners in a busy, in-person department on the Bloomington campus.

Qualifications

• High school diploma or equivalent required.
• 4 years of related work experience preferred.
• Proficient written and verbal communication skills.

Responsibilities

• Coordinatess Academy programs, events, and logistical details.
• Maintain program calendars, records, and other operational documentation.
• Coordinate communications with participants, faculty, staff, and external partners.
• Support enrollment/registration and participant communications.
• Prepare reports and program materials.
• Maintain and improve administrative processes and documentation.
• Serve as a primary point of contact for routine Academy questions.
• Support data collection and evaluation of Academy programs.
• Conduct research and compile materials for department programs.
• Prepare records of program activities; oversee timely processing of materials.
• Review policies and procedures; suggest improvements; ensure compliance with university standards.
• Analyze data and write reports based on generated information.
• Verify data accuracy and resolve discrepancies.
• Respond to requests for program information by staff, students, and faculty.

Skills

Communication

Professionalism

Time management

Quality mindset

Adaptability

Reliability

Initiative

Customer relations

Education

High school diploma

4 years related experience

Job description

Indiana University Bloomington's Jacobs School of Music seeks an Administrative Programs Coordinator to oversee Academy programs and events, maintain calendars and materials, and act as a primary contact for routine Academy questions.

You will support enrollment, prepare reports, and coordinate communications with faculty, staff, and external partners in a busy, in-person department on the Bloomington campus.