Administrative & Events Coordinator

Indiana University Bloomington; Bloomington (IN); On-site; USD 19,000 - 28,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Health Savings Account

Retirement plan

Paid holidays

Tuition subsidy

Job summary

Indiana University Bloomington is seeking a Part Time Administrative Assistant to provide essential departmental support in a confidential and professional manner. The role requires strong organizational and communication skills with the ability to manage multiple tasks and adapt to evolving administrative needs.

The position involves sedentary work with some movement around the campus, and offers a comprehensive benefits package for full-time staff, with prorated options for part-time work.

Qualifications

• Excellent organizational skills and ability to maintain confidentiality.
• Strong verbal communication and listening skills.
• Demonstrates good judgment and decision-making abilities.
• Ability to handle multiple priorities and remain composed under pressure.

Responsibilities

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
• Uses business software to prepare correspondence, reports, presentations, and agendas; compiles data for expense and statistical reports.
• Receives, screens, and directs calls, visitors, mail, and email promptly and courteously.
• Schedules appointments, meetings, and travel; tracks expenses.
• Participates in developing and implementing administrative standards, policies, and practices.
• May assist with updating an internal website and/or social media.
• Processes reimbursements and coordinates purchasing.
• Maintains department calendars and social media presence.
• Gathers and posts office hours; supports departmental events and newsletters.

Skills

Excellent organizational skills

Maintains confidentiality

Strong verbal communication

Judgment and decision-making

Multitasking

Calm under pressure

Education

High school diploma or equivalent

Bachelor's degree

Job description

Indiana University Bloomington is seeking a Part Time Administrative Assistant to provide essential departmental support in a confidential and professional manner. The role requires strong organizational and communication skills with the ability to manage multiple tasks and adapt to evolving administrative needs.

The position involves sedentary work with some movement around the campus, and offers a comprehensive benefits package for full-time staff, with prorated options for part-time work.