Jacobs Academy Coordinator (Program Management Assistant)

Indiana University Bloomington; Bloomington (IN); On-site; USD 40,000 - 56,000; Full time

Job summary

Indiana University Bloomington's Jacobs School of Music seeks an Administrative Programs Coordinator to oversee Academy programs and events, maintain calendars and materials, and act as a primary contact for routine Academy questions.

You will support enrollment, prepare reports, and coordinate communications with faculty, staff, and external partners in a busy, in-person department on the Bloomington campus.

Qualifications

• High school diploma or equivalent required.
• 4 years of related work experience preferred.
• Proficient written and verbal communication skills.

Responsibilities

• Coordinatess Academy programs, events, and logistical details.
• Maintain program calendars, records, and other operational documentation.
• Coordinate communications with participants, faculty, staff, and external partners.
• Support enrollment/registration and participant communications.
• Prepare reports and program materials.
• Maintain and improve administrative processes and documentation.
• Serve as a primary point of contact for routine Academy questions.
• Support data collection and evaluation of Academy programs.
• Conduct research and compile materials for department programs.
• Prepare records of program activities; oversee timely processing of materials.
• Review policies and procedures; suggest improvements; ensure compliance with university standards.
• Analyze data and write reports based on generated information.
• Verify data accuracy and resolve discrepancies.
• Respond to requests for program information by staff, students, and faculty.

Skills

Communication

Professionalism

Time management

Quality mindset

Adaptability

Reliability

Initiative

Customer relations

Education

High school diploma

4 years related experience

Job description

Department

JACOBS SCHOOL OF MUSIC (BL-MUS-IUBLA)

Job Summary

Department Specific Responsibilities

• Coordinates Academy programs, events, and logisticaldetails.
• Maintains program calendars, records, and other operationaldocumentation.
• Coordinates communications with participants, faculty, staff,and external partners.
• Supports enrollment/registration and participantcommunications.
• Prepares reports and program materials.
• Maintains and improves administrative processes anddocumentation.
• Serves as a primary point of contact for routine Academyquestions.
• Supports data collection and evaluation of Academyprograms.

General Responsibilities

• Conducts research and compiles materials and information fordepartmental programs.
• Prepares records of program activities; oversees and ensuresthe timely processing and delivery of required materials.
• Reviews the policies and procedures involved in departmentalprograms; suggests improvements; and ensures that rules comply withuniversity standards.
• Analyzes data and information generated or produced by program;writes reports and other written materials based on this data.
• Verifies the accuracy of all data and information used orgenerated by program; resolves any discrepancies or problems.
• Responds to requests for program information by staff,students, and faculty; handles any necessary correspondence.
• Serves as liaison for department; coordinates activities andexchanges information.

Qualifications

Combinations of related education and experience may beconsidered. Education beyond the minimum required may besubstituted for work experience. Work experience beyond the minimumrequired may be substituted for education.

Education

• High school diploma or equivalent (such as HSED or GED)

Work Experience

• 4 years of related work experience.

Skills

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamicenvironment.
• Highly thorough and dependable.
• Possesses a high degree of initiative.
• Ability to build strong customer relationships.

Working Conditions / Demands

This role requires the ability to effectively communicate and tooperate a computer and other standard office productivityequipment. The position involves sedentary work as well as periodsof time moving around an office environment and the campus. Theperson in this role must be able to perform the essential functionswith or without an accommodation.

Work Location

Indiana University (IU) Bloomington Campus.

This is an in-person position.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, criticalillness, and supplemental accidental death & dismembermentinsurance
• Base retirement plan with generous IU contributions, subject tovesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IUcourses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteerevents
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IUBenefit Programs Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Program Management

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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discriminationhere which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policystatements, crime and fire statistics for all Indiana Universitycampuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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