Academic Records & Scheduling Coordinator

University of Arizona; Tucson (AZ); Hybrid; USD 47,000 - 59,000; Full time

Job summary

The University of Arizona is seeking an Academic Records Coordinator in the Office of the Registrar’s Room & Course Scheduling team. You will help create and maintain the Schedule of Classes, ensure data integrity, and support scheduling across multiple systems, including Ad Astra and PeopleSoft/UAccess Student.

You will supervise student employees, monitor compliance, and deliver high‑quality customer service to departments, faculty, staff, and students.

Qualifications

• Bachelor's degree or equivalent and a minimum of 3 years of relevant experience required.
• Knowledge of higher education class scheduling and classroom management practices preferred.
• Experience with PeopleSoft Campus Solutions and Ad Astra is desirable.

Responsibilities

• Coordinate review and resolution of Schedule of Classes compliance reports with academic leadership and deans' offices.
• Lead recruitment, hiring, training, and supervision of student employees.
• Perform bi-weekly quality assurance audits of SOC updates by student staff.
• Oversee front desk and service operations during business hours.
• Develop and maintain reports reconciling scheduling data between UAccess Student and Ad Astra.
• Provide guidance on class and event scheduling, classroom assignments, and system functionality.

Skills

Scheduling

Customer service

Communication

Team collaboration

Organization

Adaptability

Excel proficiency

Education

Bachelor's degree or equivalent

3 years relevant experience

Tools

PeopleSoft Campus Solutions

Ad Astra

Excel

UAccess Student

Job description

The University of Arizona is seeking an Academic Records Coordinator in the Office of the Registrar’s Room & Course Scheduling team. You will help create and maintain the Schedule of Classes, ensure data integrity, and support scheduling across multiple systems, including Ad Astra and PeopleSoft/UAccess Student.

You will supervise student employees, monitor compliance, and deliver high‑quality customer service to departments, faculty, staff, and students.