Academic Scheduling Coordinator

Alabama-A; Normal (AL); On-site; USD 42,000 - 64,000; Full time

Job summary

Alabama-A University seeks an Academic Scheduling Coordinator responsible for coordinating the university’s academic scheduling and master course listing. You will communicate with Deans, Department Chairs, and academic staff, and represent the Office of the Registrar at Academic Standards meetings.

You will develop the Schedule of Classes, support departmental schedulers, manage section changes, and ensure accurate room inventories and exam schedules while maintaining scheduling calendars and

Qualifications

• Bachelor’s degree from a regionally accredited university.
• Four or more years of experience in higher education.
• Two or more years of Registrar experience within higher education.
• Proficient in Microsoft Word, PowerPoint, Excel and Outlook.
• Excellent communication skills.
• Strong organizational and communication skills, both verbal and written.
• Ability to analyze situations with critical thinking and propose solutions.
• Ability to interpret policies and procedures clearly.
• Sound judgment and ability to move quickly among responsibilities.
• Ability to work in a cross-functional team environment.
• Ability to prioritize, multi-task, and handle interruptions politely.
• Ability to work independently with minimal guidance.
• Ability to work independently as well as in a team to achieve university goals.
• Strong customer service approach when interacting with faculty and staff.

Responsibilities

• Serve as the designated primary institutional contact, functional expert, and trainer for academic scheduling.
• Act as the primary coordinator of scheduling activities, including creating Schedule of Classes and handling section changes.
• Collaboratively ensure accurate room and room feature inventory and evaluate utilization and meeting patterns.
• Create and maintain courses and the final exam schedule.
• Develop and disseminate calendars and timelines related to academic scheduling.
• Ensure scheduling systems are well-maintained, accurate, supported and accessible.
• Perform other duties as assigned.

Skills

Excellent communication skills

Strong organizational skills

Verbal and written communication

Critical thinking

Policy interpretation

Sound judgment

Teamwork

Prioritization & multitasking

Independent work ability

Customer service orientation

Education

Bachelor’s degree from a regionally accredited university

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

Job description

The Academic Scheduling Coordinator has primary coordinative responsibility for academic scheduling at the University. The scheduling process includes maintenance of the university master course listing, communication with Deans, Department Chairs and other academic personnel regarding semester offerings. The incumbent will represent the Office of the Registrar at Academic Standards and Curriculum meetings.

Responsibilities

• Serve as the designated primary institutional contact, functional expert, and trainer for academic scheduling.
• Act as the primary coordinator of various academic scheduling activities, including developing the Schedule of Classes, supporting departmental academic schedulers, managing the process of section changes, collaboratively ensuring accurate room and room feature inventory, evaluating room utilization and adherence to meeting pattern and other scheduling policies, creating and maintaining courses, creating and maintaining the final exam schedule.
• Collaboratively develop and disseminate calendars and timelines associated with academic scheduling.
• Ensure that systems associated with academic scheduling are well-maintained, accurate, supported, and accessible.
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree from a regionally accredited university
• Four or more years of experience in higher education
• Two or more years of Registrar experience within higher education
• Must be proficient in Microsoft Word, PowerPoint, Excel and Outlook
• Excellent communication skills
• Strong organizational and communication skills, both verbal and written.
• Ability to utilize critical thinking skills in analyzing situations and proposing solutions
• Ability to interpret policies and procedures in a manner easily understood
• Ability to exercise sound judgment and to move quickly among various functions and responsibilities
• Ability to work as a team member in a cross-functional environment
• Ability to prioritize work, multi-task, handle interruptions in a courteous manner
• Ability to work independently with minimal guidance
• Ability to effectively work independently as well as within a team to achieve the mission and goals of the university and department.
• Strong customer service approach when working with faculty and staff