Academic Project Assistant III: Hematology/Oncology Admin

University of Chicago; Chicago (IL); On-site; USD 31,000 - 45,000; Full time

Job summary

University of Chicago is seeking a Project Assistant III to coordinate and support a wide range of administrative functions for the Hematology/Oncology Section in the Department of Medicine.

This academic discretion position involves handling communication, meetings, onboarding, travel arrangements, and basic financial tasks with attention to detail and professional written and oral communication.

Qualifications

• One to two years of office experience required.
• Three years of office experience in complex, fast-paced office environment preferred.
• Hospital or academic medical center experience preferred.

Responsibilities

• Answer and respond to internal and external calls and visitors, referring them to appropriate area or individual.
• Distribute mail, order supplies and maintain office area as well as equipment.
• Analyze and resolve issues of varying complexity.
• Provide general clerical support to faculty and staff including: assisting with correspondence, presentations, coordinating meetings and travel arrangements.
• Screening and detail message taking is of the utmost importance as patients, physicians, and fellows will be calling with critical information.
• Assist with onboarding/departure of faculty and staff including management of online directory.
• Assist with financial matters including: purchase orders, invoices, travel reimbursements, and other payment/billing activities.
• Order supplies (via Internet) for office and laboratories.

Education

High School Diploma

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

University of Chicago is seeking a Project Assistant III to coordinate and support a wide range of administrative functions for the Hematology/Oncology Section in the Department of Medicine.

This academic discretion position involves handling communication, meetings, onboarding, travel arrangements, and basic financial tasks with attention to detail and professional written and oral communication.