Program Coordinator I - Hematology & Oncology

Columbia University Irving Medical Center; New York (NY); On-site; USD 63,000 - 77,000; Full time

Job summary

Columbia University Irving Medical Center in New York, NY seeks an experienced Program Coordinator to provide administrative and secretarial support to Directors of the Programs and their faculty members.

Responsibilities include serving as the primary contact for administrative needs, coordinating calendars, arranging travel, and preparing materials for meetings. A Bachelor's degree plus two years of related experience is required.

Qualifications

• Bachelor's degree or equivalent in education, training and experience, plus two years of related experience.
• Ability to work under pressure in a fast-paced environment with a sense of urgency.
• Ability to undertake multiple tasks, constantly set and reassess priorities to meet deadlines.
• Proficient computer skills including Microsoft Outlook, Word, PowerPoint, EndNote and Excel.

Responsibilities

• Serve as the single point of contact for the faculties’ administrative needs.
• Coordinate multiple faculty calendars, schedule meetings
• Arrange travel, prepare agendas and materials for meetings, prioritize action items, respond to routine correspondence, and maintain records or files.
• Respond to visitors and telephone calls in a manner that demonstrates the highest levels of quality, accountability, and teamwork.
• Read and analyze incoming mail, memos, submissions, and reports to determine their significance and distribute to the appropriate parties.
• Conduct projects and assignments for the Directors: gather data, compile various reports, photocopy materials, and assist with preparation of Power Point and other presentations.
• Provide assistance with manuscript editing /submission for the Program Directors and members of the programs.
• Interact with high-level contacts and handle sensitive information with considerable use of tact, diplomacy, discretion and judgment.
• Performs additional related duties as assigned.

Skills

Interpersonal skills

Communication skills

Organizational skills

Teamwork

Education

Bachelor's degree or equivalent

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

EndNote

Excel

Job description

Grade 103

• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $70,000 - $70,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Reporting to the Divisional Administrator, the Program Coordinator is responsible for providing administrative and secretarial support to the Directors of the Programs and their faculty members.

Responsibilities

• Serve as the single point of contact for the faculties’ administrative needs.
• Coordinate multiple faculty calendars, schedule meetings
• Arrange travel, prepare agendas and materials for meetings, prioritize action items, respond to routine correspondence, and maintain records or files.
• Respond to visitors and telephone calls in a manner that demonstrates the highest levels of quality, accountability, and teamwork.
• Read and analyze incoming mail, memos, submissions, and reports to determine their significance and distribute to the appropriate parties.
• Conduct projects and assignments for the Directors: gather data, compile various reports, photocopy materials, and assist with preparation of Power Point and other presentations.
• Provide assistance with manuscript editing /submission for the Program Directors and members of the programs.
• Interact with high-level contacts and handle sensitive information with considerable use of tact, diplomacy, discretion and judgment.
• Performs additional related duties as assigned.

Minimum Qualifications

• Bachelor's degree or equivalent in education, training and experience, plus two years of related experience
• Ability to work under pressure in a fast-paced environment with a sense of urgency
• Ability to undertake multiple tasks, constantly set and reassess priorities to meet deadlines
• Self-starter with solid organizational and team-player skills
• Excellent interpersonal skills and communication skills - both written and oral
• Well-developed level of discretion and confidentiality
• Comprehensive knowledge of Phone/Voicemail/email/Instant messaging and take clear, concise messages and relays messages or routes calls in a timely manner
• Proficient computer skills including Microsoft Outlook, Word, PowerPoint, EndNote and Excel

Other Requirements

• Successful completion of applicable compliance and systems training requirements

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.