Project Assistant III

Biological Sciences Division at the University of Chicago; Chicago (IL); Presencial; USD 31.000 - 45.000; Jornada completa

Descripción de la vacante

The Biological Sciences Division at the University of Chicago seeks a Project Assistant III to coordinate and support a broad range of administrative activities for the Hematology/Oncology Section in the Department of Medicine. This is an academic discretion position with responsibilities spanning clerical tasks, meetings, travel arrangements and onboarding of staff.

Applicants should have 1–2 years of office experience, strong English communication, and proficiency in Word, Excel and Outlook.

Formación

• High School Diploma or equivalent is required.
• Bachelor's degree is preferred.
• 1–2 years of office experience required.
• Hospital or academic medical center experience preferred.

Responsabilidades

• Answer and respond to internal and external calls and visitors, referring them to appropriate area or individual.
• Distribute mail, order supplies and maintain office area as well as equipment.
• Analyze and resolve issues of varying complexity.
• Manage interpersonal relationships and communicate with patrons, patients, staff, faculty, students and others with clarity and courtesy.
• Provide general clerical support to faculty and staff including correspondence, presentations, coordinating meetings and travel arrangements.
• Screening and detailed message taking is essential for patients, physicians and fellows.
• Assist with onboarding/departure of faculty and staff including online directory management.
• Assist with financial matters including purchase orders, invoices, travel reimbursements, and other payments/billing activities.
• Order supplies (via Internet) for office and laboratories.

Conocimientos

Communication (English)

Teamwork

Prioritization

Microsoft Word

Microsoft Excel

Microsoft Outlook

Educación

High School Diploma or equivalent

Bachelor's degree preferred

Herramientas

Microsoft Word

Microsoft Excel

Microsoft Outlook

Descripción del empleo

Department

BSD MED - Hematology and Oncology - Administrative Support

About The Department

The Section of Hematology/Oncology has a proud and long tradition of excellence in research-based patient care and clinical discovery. Ranked among the finest cancer programs in the country, the Section is comprised of nationally and internationally known faculty with expertise in all major types of malignancies, blood disorders, and experimental therapies.

Job Information

Job Summary

The Project Assistant III will coordinate and support a wide range of administrative support functions, processes and activities for to the Section of Hematology/Oncology in the Department of Medicine.

This is an academic discretion position.

Responsibilities

• Answer and respond to internal and external calls and visitors, referring them to appropriate area or individual.
• Distribute mail, order supplies and maintain office area as well as equipment.
• Analyze and resolve issues of varying complexity.
• Manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others; communicate effectively orally and in writing; identify priorities; recognize and resolve or refer problems; work effectively with supervision and as a part of a team; use or learn a range of position-related software applications.
• Provide general clerical support to faculty and staff including: assisting with correspondence, presentations, coordinating meetings and making travel arrangements.
• Screening and detail message taking is of the utmost importance as patients, physicians, and fellows will be calling with critical information.
• Assist with onboarding/departure of faculty and staff including management of online directory.
• Assist with financial matters including: purchase orders, invoices, travel reimbursements, and other payment/billing activities.
• Order supplies (via Internet) for office and laboratories.

Competencies

• Communicate effectively in English, both orally and in writing required.
• Work effectively with supervision and as a part of a team required.
• Identify priorities; recognize and resolve or refer problems required.
• Proficient knowledge of Microsoft Word, Excel and Outlook required.

Education, Experience, or Certifications

Education

• High School Diploma, or equivalent, from an accredited institution required.
• Bachelor's degree preferred.

Experience

• One to two years of office experience required.
• Three years of office experience in complex, fast-paced office environment preferred.
• Hospital or academic medical center experience preferred.

Pay Range

• $22.17 - $32.47 hourly
• $22.17 - $32.47

Required Documents

• Resume
• Cover Letter

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

Benefit Eligibility

Yes

Pay Rate Type

Hourly

Scheduled Weekly Hours

40

Union

024- Local 743, I.B.T. Clerical

Job is Exempt

No

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Date

2026-10-16

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.