Administrative Specialist — Academic Medicine & Events

Biological Sciences Division at the University of Chicago; Chicago (IL); Hybrid; USD 33,117 - 43,050; Full time

Benefits offered by this job

Health benefits

Retirement plans

Paid time off

Job summary

The Biological Sciences Division at the University of Chicago is seeking an Administrative Support role for its Pulmonary and Critical Care Medicine Section. You'll be interacting with faculty, maintaining calendars, and helping with financial transactions.

Ideal candidates should have an associate’s degree and relevant administrative experience, with proficiency in software like Oracle and Outlook. This full-time role operates primarily in-office with hybrid options after a probationary period and offers a pay range of $24.04 - $31.25 hourly.

Qualifications

• 5–7 years of work experience in a related job discipline.
• Previous administrative support experience.
• Ability to maintain professionalism under pressure.

Responsibilities

• Provide administrative support to faculty members.
• Maintain calendars and coordinate meetings.
• Process reimbursements and travel arrangements.

Skills

Organizational skills

Communication skills

Initiative

Teamwork

Education

Associate’s degree in Business Administration or related field

Tools

Oracle

GEMS

Outlook

Adobe Acrobat

PowerPoint

Photoshop

Job description

The Biological Sciences Division at the University of Chicago is seeking an Administrative Support role for its Pulmonary and Critical Care Medicine Section. You'll be interacting with faculty, maintaining calendars, and helping with financial transactions.

Ideal candidates should have an associate’s degree and relevant administrative experience, with proficiency in software like Oracle and Outlook. This full-time role operates primarily in-office with hybrid options after a probationary period and offers a pay range of $24.04 - $31.25 hourly.