Project Assistant III

University of Chicago; Chicago (IL); On-site; USD 31,000 - 45,000; Full time

Job summary

University of Chicago is seeking a Project Assistant III to coordinate and support a wide range of administrative functions for the Hematology/Oncology Section in the Department of Medicine.

This academic discretion position involves handling communication, meetings, onboarding, travel arrangements, and basic financial tasks with attention to detail and professional written and oral communication.

Qualifications

• One to two years of office experience required.
• Three years of office experience in complex, fast-paced office environment preferred.
• Hospital or academic medical center experience preferred.

Responsibilities

• Answer and respond to internal and external calls and visitors, referring them to appropriate area or individual.
• Distribute mail, order supplies and maintain office area as well as equipment.
• Analyze and resolve issues of varying complexity.
• Provide general clerical support to faculty and staff including: assisting with correspondence, presentations, coordinating meetings and travel arrangements.
• Screening and detail message taking is of the utmost importance as patients, physicians, and fellows will be calling with critical information.
• Assist with onboarding/departure of faculty and staff including management of online directory.
• Assist with financial matters including: purchase orders, invoices, travel reimbursements, and other payment/billing activities.
• Order supplies (via Internet) for office and laboratories.

Education

High School Diploma

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Department

BSD MED - Hematology and Oncology - Administrative Support

About the Department

The Section of Hematology/Oncology has a proud and long tradition of excellence in research-based patient care and clinical discovery. Ranked among the finest cancer programs in the country, the Section is comprised of nationally and internationally known faculty with expertise in all major types of malignancies, blood disorders, and experimental therapies.

Job Information

Job Summary:

The Project Assistant III will coordinate and support a wide range of administrative support functions, processes and activities for the Section of Hematology/Oncology in the Department of Medicine.

This is an academic discretion position.

Responsibilities

• Answer and respond to internal and external calls and visitors, referring them to appropriate area or individual.
• Distribute mail, order supplies and maintain office area as well as equipment.
• Analyze and resolve issues of varying complexity.
• Manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others; communicate effectively orally and in writing; identify priorities; recognize and resolve or refer problems; work effectively with supervision and as a part of a team; use or learn a range of position-related software applications.
• Provide general clerical support to faculty and staff including: assisting with correspondence, presentations, coordinating meetings and making travel arrangements.
• Screening and detail message taking is of the utmost importance as patients, physicians, and fellows will be calling with critical information.
• Assist with onboarding/departure of faculty and staff including management of online directory.
• Assist with financial matters including: purchase orders, invoices, travel reimbursements, and other payment/billing activities.
• Order supplies (via Internet) for office and laboratories.

Competencies

• Communicate effectively in English, both orally and in writing required.
• Work effectively with supervision and as a part of a team required.
• Identify priorities; recognize and resolve or refer problems required.
• Proficient knowledge of Microsoft Word, Excel and Outlook required.

Education

• High School Diploma, or equivalent, from an accredited institution required.
• Bachelor's degree preferred.

Experience

• One to two years of office experience required.
• Three years of office experience in complex, fast-paced office environment preferred.
• Hospital or academic medical center experience preferred.

Pay Range

$22.17 - $32.47 hourly

Required Documents

• Resume
• Cover Letter

Benefit Eligibility

Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

Pay Rate Type

Hourly

Scheduled Weekly Hours

40

Union

024- Local 743, I.B.T. Clerical

Job is Exempt

No

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Date

2026-10-16

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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