Project Assistant III – Medical Admin, Oncology

Biological Sciences Division at the University of Chicago; Chicago (IL); Vor Ort; USD 31.000 - 45.000; Vollzeit

Zusammenfassung

The Biological Sciences Division at the University of Chicago seeks a Project Assistant III to coordinate and support a broad range of administrative activities for the Hematology/Oncology Section in the Department of Medicine. This is an academic discretion position with responsibilities spanning clerical tasks, meetings, travel arrangements and onboarding of staff.

Applicants should have 1–2 years of office experience, strong English communication, and proficiency in Word, Excel and Outlook.

Qualifikationen

• High School Diploma or equivalent is required.
• Bachelor's degree is preferred.
• 1–2 years of office experience required.
• Hospital or academic medical center experience preferred.

Aufgaben

• Answer and respond to internal and external calls and visitors, referring them to appropriate area or individual.
• Distribute mail, order supplies and maintain office area as well as equipment.
• Analyze and resolve issues of varying complexity.
• Manage interpersonal relationships and communicate with patrons, patients, staff, faculty, students and others with clarity and courtesy.
• Provide general clerical support to faculty and staff including correspondence, presentations, coordinating meetings and travel arrangements.
• Screening and detailed message taking is essential for patients, physicians and fellows.
• Assist with onboarding/departure of faculty and staff including online directory management.
• Assist with financial matters including purchase orders, invoices, travel reimbursements, and other payments/billing activities.
• Order supplies (via Internet) for office and laboratories.

Kenntnisse

Communication (English)

Teamwork

Prioritization

Microsoft Word

Microsoft Excel

Microsoft Outlook

Ausbildung

High School Diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Jobbeschreibung

The Biological Sciences Division at the University of Chicago seeks a Project Assistant III to coordinate and support a broad range of administrative activities for the Hematology/Oncology Section in the Department of Medicine. This is an academic discretion position with responsibilities spanning clerical tasks, meetings, travel arrangements and onboarding of staff.

Applicants should have 1–2 years of office experience, strong English communication, and proficiency in Word, Excel and Outlook.