Project Assistant III

University of Chicago; United States; On-site; USD 31,000 - 45,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid time off

Job summary

The University of Chicago seeks an Project Assistant III to provide comprehensive administrative support to the Hematology/Oncology Section in the Department of Medicine. This role is an academic discretion position with a strong emphasis on clerical tasks, coordination, and courteous service.

Responsibilities include answering calls, handling correspondence, arranging meetings and travel, and supporting faculty and staff with onboarding and financial tasks.

Qualifications

• Education: High School Diploma required; Bachelor's degree preferred.
• Experience: One to two years of office experience required; three years in a complex environment preferred.

Responsibilities

• Answer and respond to internal and external calls and visitors.
• Distribute mail, order supplies and maintain office area and equipment.
• Analyze and resolve issues of varying complexity.
• Provide general clerical support to faculty and staff including correspondence, presentations, coordinating meetings and travel arrangements.
• Screening and detail message taking for patients, physicians, and fellows with critical information.
• Assist with onboarding/departure of faculty and staff including online directory management.
• Assist with financial matters including purchase orders, invoices, travel reimbursements, and other payments.

Education

High School Diploma

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Department BSD MED - Hematology and Oncology - Administrative Support

About the Department The Section of Hematology/Oncology has a proud and long tradition of excellence in research-based patient care and clinical discovery. Ranked among the finest cancer programs in the country, the Section is comprised of nationally and internationally known faculty with expertise in all major types of malignancies, blood disorders, and experimental therapies.

Job Summary

The Project Assistant III will coordinate and support a wide range of administrative support functions, processes and activities for to the Section of Hematology/Oncology in the Department of Medicine. This is an academic discretion position.

Responsibilities

• Answer and respond to internal and external calls and visitors, referring them to appropriate area or individual.
• Distribute mail, order supplies and maintain office area as well as equipment.
• Analyze and resolve issues of varying complexity.
• Manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others; communicate effectively orally and in writing; identify priorities; recognize and resolve or refer problems; work effectively with supervision and as a part of a team; use or learn a range of position-related software applications.
• Provide general clerical support to faculty and staff including: assisting with correspondence, presentations, coordinating meetings and making travel arrangements.
• Screening and detail message taking is of the utmost importance as patients, physicians, and fellows will be calling with critical information.
• Assist with onboarding/departure of faculty and staff including management of online directory.
• Assist with financial matters including: purchase orders, invoices, travel reimbursements, and other payment/billing activities.
• Order supplies (via Internet) for office and laboratories.

Competencies

• Communicate effectively in English, both orally and in writing required.
• Work effectively with supervision and as a part of a team required.
• Identify priorities; recognize and resolve or refer problems required.
• Proficient knowledge of Microsoft Word, Excel and Outlook required.

Education, Experience, or Certifications

• Education: High School Diploma, or equivalent, from an accredited institution required. Bachelor's degree preferred.
• Experience: One to two years of office experience required. Three years of office experience in complex, fast-paced office environment preferred. Hospital or academic medical center experience preferred.

Pay and Benefits

Pay Range: $22.17 - $32.47 hourly

Benefit Eligibility Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.

Scheduled Weekly Hours 40

Union 024- Local 743, I.B.T.

Job is Exempt

No Drug Test Required

No Health Screen Required

No Motor Vehicle Record Inquiry Required

Posting Statement (Equal Opportunity)

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law.

For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world. We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/

Required Documents

• Resume
• Cover Letter