Academic Project Assistant — Oncology & Hematology

University of Chicago; United States; On-site; USD 31,000 - 45,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid time off

Job summary

The University of Chicago seeks an Project Assistant III to provide comprehensive administrative support to the Hematology/Oncology Section in the Department of Medicine. This role is an academic discretion position with a strong emphasis on clerical tasks, coordination, and courteous service.

Responsibilities include answering calls, handling correspondence, arranging meetings and travel, and supporting faculty and staff with onboarding and financial tasks.

Qualifications

• Education: High School Diploma required; Bachelor's degree preferred.
• Experience: One to two years of office experience required; three years in a complex environment preferred.

Responsibilities

• Answer and respond to internal and external calls and visitors.
• Distribute mail, order supplies and maintain office area and equipment.
• Analyze and resolve issues of varying complexity.
• Provide general clerical support to faculty and staff including correspondence, presentations, coordinating meetings and travel arrangements.
• Screening and detail message taking for patients, physicians, and fellows with critical information.
• Assist with onboarding/departure of faculty and staff including online directory management.
• Assist with financial matters including purchase orders, invoices, travel reimbursements, and other payments.

Education

High School Diploma

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

The University of Chicago seeks an Project Assistant III to provide comprehensive administrative support to the Hematology/Oncology Section in the Department of Medicine. This role is an academic discretion position with a strong emphasis on clerical tasks, coordination, and courteous service.

Responsibilities include answering calls, handling correspondence, arranging meetings and travel, and supporting faculty and staff with onboarding and financial tasks.