Academic Programs Coordinator – Grad & Undergrad Operations

Washington University in St. Louis; United States; On-site; USD 26,000 - 41,000; Full time

Benefits offered by this job

Vacation & holidays

Metro U-Pass

Retirement plan

Job summary

Washington University in St. Louis seeks an organized administrator to manage graduate and undergraduate program tasks in a busy office. You will handle application procedures, monitor student progress, and coordinate exams, textbooks, and grade reporting.

You will also update course materials in university systems, support communications, and assist with event planning and budgeting, ensuring accurate program documentation. This role requires strong organizational and communication skills.

Qualifications

• Administrative role experience with daily office tasks.
• Experience entering and maintaining records in Workday or similar systems.
• Advising students and updating course registrations in databases.
• Planning logistics for courses, meetings, and events.
• Managing communications for department and websites.

Responsibilities

• Coordinate daily office tasks and support program operations.
• Enter personnel and payroll data in Workday; handle accounts payable and budgeting tasks.
• Advise students and update registrations in databases; support course listings and advising reports.
• Plan and support program courses, events, and vendor coordination; manage event budgets.
• Manage department communications and maintain websites.

Skills

Administrative coordination

Microsoft Office Suite

Data entry

Student advising

Budgeting

Event planning

Communication skills

Workday experience

Detail-oriented

Education

High school diploma

Bachelor’s degree

Tools

Microsoft Access

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Job description

Washington University in St. Louis seeks an organized administrator to manage graduate and undergraduate program tasks in a busy office. You will handle application procedures, monitor student progress, and coordinate exams, textbooks, and grade reporting.

You will also update course materials in university systems, support communications, and assist with event planning and budgeting, ensuring accurate program documentation. This role requires strong organizational and communication skills.