Graduate & Undergraduate Programs Coordinator

Washington University in St. Louis; St. Louis (MO); On-site; USD 26,000 - 40,000; Full time

Job summary

Washington University in St. Louis is seeking an experienced administrative professional to manage the graduate program in collaboration with the Graduate Chairperson.

The role handles application procedures, tracks academic progress, conducts external surveys to evaluate the program, and also oversees undergraduate program activities. You will coordinate daily office tasks, support budgeting, payroll in Workday, and ensure course and bulletin updates across university systems.

Qualifications

• High school diploma or equivalent.
• Bachelor's degree preferred.
• Administrative experience (2 years)

Responsibilities

• Coordinates daily administrative tasks to ensure office functioning and assist in program development.
• Assists with budgets, payroll, and enters information in Workday; handles accounts payable, purchasing, budgeting tasks.
• Advises students and faculty, updates student registrations, and supports course listings and advising reporting.
• Plans logistics and provides administrative support for program courses, meetings, and events, including vendor negotiation and event budgeting.
• Coordinates and updates communications for school/department/center, including drafts for communications and websites.
• Provides general administrative support including scheduling appointments, meetings, and travel arrangements.
• Performs other duties as assigned.

Skills

Computer Applications

Computer Literacy

Detail-Oriented

Interpersonal Communication

Microsoft Access

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Office Procedures

Organizing

Software Program

Education

Bachelor's degree

Tools

Workday

Job description

Washington University in St. Louis is seeking an experienced administrative professional to manage the graduate program in collaboration with the Graduate Chairperson.

The role handles application procedures, tracks academic progress, conducts external surveys to evaluate the program, and also oversees undergraduate program activities. You will coordinate daily office tasks, support budgeting, payroll in Workday, and ensure course and bulletin updates across university systems.