Academic Programs Assistant — Operations & Support

Belmont University; Nashville (TN); On-site; USD 40,000 - 50,000; Full time

Job summary

Belmont University in Nashville is seeking a qualified Program Assistant to support multiple department chairs and faculty with daily operations, including phones, emails, scheduling, and event coordination. The role requires 1–3 years of higher education administrative experience, proficiency with Microsoft Office, SCT Banner, Argos, Canva, and strong written and verbal communication.

This is a full-time, on-site staff position with responsibilities across office administration and data

Qualifications

• Analytical thinking to identify issues and compare data from multiple sources.
• Critical thinking to diagnose root causes and evaluate solutions.
• Project/Program/Service management to coordinate activities and resources.
• Written and oral communication to present information clearly and influence audiences.
• Proficiency with Microsoft Office and common databases/software.

Responsibilities

• Update and manage course scheduling via Classfinder.
• Provide administrative support for faculty and staff, including emails and supplies procurement.
• Publish course evaluations and manage syllabi each semester; support NIW forms as needed.
• Schedule catering and room bookings; act as CEMB representative for reservations.
• Assist with student recruiting, orientation sessions, and college events.
• Maintain adjunct faculty contacts and communicate reminders and deadlines.
• Process Argos and develop academic data reports; manage Canvas/internal sites for CEMB committees.

Skills

Analytical Thinking

Critical Thinking

Project/Program Management

Written and Verbal Communications

Microsoft Office Suite

Education

High School Diploma

Bachelor's degree preferred

Tools

SCT Banner

Argos

Canva

Canvas

Job description

Belmont University in Nashville is seeking a qualified Program Assistant to support multiple department chairs and faculty with daily operations, including phones, emails, scheduling, and event coordination. The role requires 1–3 years of higher education administrative experience, proficiency with Microsoft Office, SCT Banner, Argos, Canva, and strong written and verbal communication.

This is a full-time, on-site staff position with responsibilities across office administration and data