Program Assistant

Belmont University; Nashville (TN); On-site; USD 40,000 - 50,000; Full time

Job summary

Belmont University in Nashville is seeking a qualified Program Assistant to support multiple department chairs and faculty with daily operations, including phones, emails, scheduling, and event coordination. The role requires 1–3 years of higher education administrative experience, proficiency with Microsoft Office, SCT Banner, Argos, Canva, and strong written and verbal communication.

This is a full-time, on-site staff position with responsibilities across office administration and data

Qualifications

• Analytical thinking to identify issues and compare data from multiple sources.
• Critical thinking to diagnose root causes and evaluate solutions.
• Project/Program/Service management to coordinate activities and resources.
• Written and oral communication to present information clearly and influence audiences.
• Proficiency with Microsoft Office and common databases/software.

Responsibilities

• Update and manage course scheduling via Classfinder.
• Provide administrative support for faculty and staff, including emails and supplies procurement.
• Publish course evaluations and manage syllabi each semester; support NIW forms as needed.
• Schedule catering and room bookings; act as CEMB representative for reservations.
• Assist with student recruiting, orientation sessions, and college events.
• Maintain adjunct faculty contacts and communicate reminders and deadlines.
• Process Argos and develop academic data reports; manage Canvas/internal sites for CEMB committees.

Skills

Analytical Thinking

Critical Thinking

Project/Program Management

Written and Verbal Communications

Microsoft Office Suite

Education

High School Diploma

Bachelor's degree preferred

Tools

SCT Banner

Argos

Canva

Canvas

Job description

We are now accepting applications for a qualified Program Assistant at Belmont University.

Employment Type

Staff

Internal Job Category

Non-Exempt (Staff)

Full-Time

Department

Office of Dean CEMB

Hours

37.5

Primary Duties and Responsibilities

Position purpose

Serve as support to multiple department chairs and faculty with daily operations, including answering phones/emails and directing office traffic during regular business hours.

Essential Functions

• Update and manage course scheduling via Classfinder.
• Provide administrative support for organizational, informational and communication needs to faculty and staff including answering the Curb internships general email as well as assisting and/or fielding student questions. Order general office supplies and classroom supplies.
• Manage course evaluation publishing each semester (DIG), faculty workload/NIW forms & collect/post course syllabi each semester.
• Schedule catering and room booking as needed for the departments. Serves as CEMB representative to reserve student meetings.
• Assist with student recruiting, orientation registration sessions, and college and university events as needed.
• Maintain contact database of adjunct faculty and communicate semester reminders, due dates and items needed from adjunct faculty.
• Facilitate processing of Argos and development of academic data reports and manage Canvas/internal websites for CEMB committees.
• The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.

Required Qualifications

• Form diverse leaders of character;
• Equip people to solve the world’s complex problems through teaching, research and service;
• And be radical champions for helping people and communities flourish.
• Analytical Thinking: Ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.
• Critical Thinking: Interprets and seeks information, uses independent reasoning to diagnose the root cause of situations or issues, identifies and tests solutions and thinks beyond what is typical or customary. Uses information to determine benefits and impact in making decision and/or recommendations.
• Project/Program/Service Management: Ability to coordinate and administer programs/project activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project.
• Written and Oral Communications: Ability to present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience. Ability to convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message. Ability to listen and respond appropriately to others. Ability to impact and influence others to further the institution’s strategic objectives.
• Technical, Computer, and Software Skills: Ability to use Microsoft Office (Excel, PowerPoint, Word, SCT Banner, Argos, Canva) and basic databases and software.

Required Education

Education: High School Diploma; Bachelors degree preferred

Required Experience

1-3 years of higher education administrative experience; SCT Banner experience; Canva experience and a working knowledge of databases

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.