Executive Assistant

Belmont University; Northern (KY); Hybrid; USD 38,000 - 62,000; Full time

Job summary

Belmont University is seeking an Executive Assistant to support the EVP Global Strategy and Programs. The role centers on scheduling, calendar management, and robust administrative support for strategic initiatives and transformation projects.

The ideal candidate will demonstrate discretion, exceptional organizational skills, and the ability to multitask in a fast-paced executive environment. A bachelor’s degree or equivalent work experience is required; 1–3 years of relevant office experience

Qualifications

• Bachelor's degree, or applicable work experience, is required.
• 1–3 years of relevant office experience required; 4–6 years preferred.
• Experience in a fast-paced environment and ability to respond to high-pressure situations.
• Ability to thrive in an environment of hard work and diverse constituencies.
• Ability to manage multiple projects simultaneously.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage and coordinate the schedule and calendar for the EVP of Global Strategy & Programs.
• Assist in administration and budget oversight of Belmont Global initiatives.
• Organize, prepare, and support for meetings (rooms, catering, agendas, minutes, follow-up).
• Serve as a key contact between executives and other offices and stakeholders.
• Perform general administrative tasks (calls, visitors, office supplies).

Skills

Multitasking

Organizational skills

Discretion

Communication skills

Problem-solving

Education

Associate’s degree

Bachelor’s degree or relevant work experience

Tools

Microsoft Office

Job description

We are now accepting applications for a qualified Executive Assistant at Belmont University.

Employment Type

Staff

Internal Job Category

Exempt (Staff)

Full-Time

Department

EVP Global Strategy & Programs

Hours

37.5

Primary Duties and Responsibilities

The Executive Assistant (EA) is integral to the effective work of the offices of the Executive Vice President for Global Strategy and Programs (EVP). Central to this position is the adept handling of scheduling and calendar management for the EVP. The EA will also provide robust support in the administration of strategic initiatives and transformation projects. The ideal candidate will have a talent for multitasking, exceptional organizational skills, and a proactive approach to problem-solving. This role demands a high level of discretion, effective communication skills, and the ability to navigate a dynamic, fast-paced executive environment.

Duties/Responsibilities

• Manage and coordinate the schedule and calendar for the Executive Vice President for Global Strategy & Programs. This includes helping prioritize appointments and meetings, and ensuring efficient time management.
• Assist in the administrative aspects, coordination and budget oversight of initiatives underway in Belmont Global (Global Honors, Global Health Innovation, Global Missions, Global Engagement, Study Abroad, Belmont USA, International Student and Scholar Services, Global Partnership & Initiatives). This includes preparation of documents, communications, and coordination of related activities.
• Organize, prepare, and provide support for meetings. Responsibilities include arranging logistics (booking rooms, catering, etc.), preparing agendas, taking and distributing minutes when needed, and ensuring effective follow‑up.
• Serve as a key point of contact between the executives and other offices or individuals. This involves facilitating communication, managing inquiries, and ensuring seamless interaction across various departments and external entities.
• Perform general administrative tasks such as handling telephone communications, greeting and directing visitors, and managing office supplies.
• The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.

Required Qualifications

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

• Form diverse leaders of character;
• Equip people to solve the world’s complex problems through teaching, research and service;
• And be radical champions for helping people and communities flourish.

Qualifications

• A bachelor's degree, or applicable work experience, is required.
• A minimum of 1 -3 years of relevant office experience is required. A minimum of 4 - 6 years of relevant office experience is preferred.
• Experience working in a fast-paced environment and the ability to respond to high-pressure situations.
• An ability to thrive in an environment of hard work.
• An ability to work effectively with a wide range of constituencies in a diverse community.
• An ability to manage multiple projects at one time.
• Proficiency in all Microsoft Suite products.

Required Education

Associate’s degree required, Bachelor’s degree preferred.

Required Experience

3-5 years previous work in a professional office environment required with discretionary decision making. Experience in event coordination strongly desired.

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Belmont University is a Christ-centered community. The University faculty, administration, and staff uphold Jesus as the Christ and as the measure for all things. As a community seeking to uphold Christian standards of morality, ethics, and conduct, Belmont University holds high expectations of each person who chooses to join the community. In compliance with federal law, including provisions of Title IX of the Education Amendments of 1972, Titles VI and VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act and Section 504 of the Rehabilitation Act of 1973/the Americans with Disabilities Act, Belmont University does not discriminate on the basis of race, sex, color, national or ethnic origin, age, disability, military service, or sexual orientation in its administration of education policies, programs or activities; its admissions policies; or employment. Consistent with applicable civil rights law, the University primarily hires employees of the Christian faith who are committed to support the mission of the University. The University has appointed the Chief Human Resources Officer/Deputy Title IX Coordinator to serve as coordinator of non-discrimination compliance for staff and faculty. The Director of Institutional Equity and Compliance and Title IX Coordinator serves as coordinator of compliance for Title IX (sex discrimination) issues and questions for students.

*In accordance with accrediting standards for its professional education programs in law and medicine, the University does not apply religious criteria in hiring employees within those programs. All employees hired by the University, regardless of religious faith, shall be committed to Belmont’s Christ-centered, student-focused mission.

Belmont's Office of Human Resources will conduct ongoing evaluations of the means by which candidates for employment are sought, to the end that the pool of candidates will include qualified women, minorities, veterans and disabled individuals. Belmont University is an equal opportunity employer under all applicable civil rights laws.