Event Operations Assistant | Hospitality & Logistics

Belmont University; Northern (KY); Hybrid; USD 17,000 - 21,000; Part time

Job summary

Belmont University is seeking a Student Event Assistant to help execute campus events with excellence. You will assist the Event Management team with administrative work, logistics, and hospitality, ensuring memorable experiences for clients and stakeholders.

The role emphasizes teamwork, strong communication, and the ability to manage multiple tasks in a fast-paced environment, with opportunities to gain real-world event industry skills.

Qualifications

• Leadership and hospitality-focused mindset for positive client experiences.
• Strong problem-solving and critical thinking in dynamic events.
• Ability to manage multiple priorities with attention to detail in fast-paced environments.
• Excellent written and verbal communication across channels (email, phone, in-person).
• Proficiency in Word, Excel, PowerPoint; Canva or similar design tools.

Responsibilities

• Provide event support for campus events across venues.
• Greet and assist clients hosting events and ensure smooth experiences.
• Serve as day-of contact and coordinate with Production/Operations teams.
• Monitor Event Support channels for timely client communications.
• Review event layouts to match approved specifications.
• Coordinate third-party guest services, medical, and housekeeping teams.
• Prepare run of show, briefings, credential boards, passes, and maps.
• Handle scheduling software (Elite) for event intake and docs.
• Manage hospitality inventory and restock materials.

Skills

Leadership

Hospitality mindset

Communication skills

Microsoft Office

Canva

Problem-solving

Education

Belmont University student

Tools

Microsoft Office Suite

Canva

Job description

Belmont University is seeking a Student Event Assistant to help execute campus events with excellence. You will assist the Event Management team with administrative work, logistics, and hospitality, ensuring memorable experiences for clients and stakeholders.

The role emphasizes teamwork, strong communication, and the ability to manage multiple tasks in a fast-paced environment, with opportunities to gain real-world event industry skills.