Administrative Assistant

Belmont University; Nashville (TN); On-site; USD 34,000 - 42,000; Full time

Job summary

Belmont University in Nashville is seeking an Administrative Assistant to support Offices of External Engagement, Deputy University Counsel, and other units. You will handle calendars, travel, correspondence, and event logistics to keep operations running smoothly.

The role requires strong Microsoft Office skills, clear communication, and the ability to adapt in a fast-paced environment. Associates degree is required, with a Bachelor's preferred; 1–3 years' experience is typical.

Qualifications

• Associates degree required; Bachelor's preferred.
• 1-3 years' experience required; 4-6 years preferred.
• Strong Microsoft Office and basic databases skills.
• Ability to communicate clearly and work in fast-paced environment.
• Flexible and willing to support other offices.

Responsibilities

• Provide administrative support to multiple offices.
• Manage calendars, travel, and meeting logistics.
• Prepare materials and agendas for meetings.
• Maintain currency of webpage content and respond to inquiries.
• Liaise with external institutions and agencies as needed.
• Support special projects as assigned.
• Assist other offices to resolve day-to-day administrative issues.

Skills

Analytical Thinking

Critical Thinking

Project Management

Written Communication

Technical Skills

Teamwork

Adaptability

Diversity Collaboration

Flexibility

Extracurricular Involvement

Education

Associates degree

Bachelor's degree preferred

Tools

Microsoft Office

Excel

PowerPoint

Word

Databases

Job description

We are now accepting applications for a qualified Administrative Assistant at Belmont University.

Employment Type

Staff

Internal Job Category

Non-Exempt (Staff)

Hours

37.5

Primary Duties and Responsibilities:

The purpose of the Administrative Assistant role is to facilitate the work of Offices of External Engagement, Deputy University Counsel, Community and Government Relations, Risk Management and Compliance by providing administrative support.

Essential Functions:

• Perform administrative support tasks including but is not limited to budget management, managing schedules and calendars, leave reporting, making travel arrangements, assisting in preparation of presentations, maintaining lists of key contacts, screening and handling telephone communications, greeting and directing visitors, maintaining currency of webpage content, and dealing with problems and inquiries as appropriate.
• Serve as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of issues.
• Support efforts to organize meetings, conferences, and other special events, including preparation of materials for meetings, correspondence announcing meetings, arranging meeting facilities, and preparing agendas.
• Manage and maintain MVR reporting processes, WeGo registration and ticketing distribution and reporting.
• Provide administrative support and communications for meetings including preparation of materials for meetings, correspondence announcing meetings, arranging meeting facilities, and preparing agendas.
• Assist Project Specialist as needed.
• Provide assistance to and liaison with other offices in the resolution of day-to-day administrative support issues as appropriate.
• The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.

Required Qualifications

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

• Form diverse leaders of character;
• Equip people to solve the world’s complex problems through teaching, research and service;
• And be radical champions for helping people and communities flourish.

Qualifications (Knowledge, Skills and Abilities):

• Analytical Thinking: Ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.
• Critical Thinking: Interprets and seeks information, uses independent reasoning to diagnose the root cause of situations or issues, identifies and tests solutions and thinks beyond what is typical or customary. Uses information to determine benefits and impact in making decision and/or recommendations.
• Project/Program/Service Management: Ability to coordinate and administer programs/project activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project.
• Written and Oral Communications: Ability to present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience. Ability to convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message. Ability to listen and respond appropriately to others. Ability to impact and influence others to further the institution’s strategic objectives.
• Technical, Computer, and Software Skills: Ability to use Microsoft Office (Excel, PowerPoint, Word) and basic databases and software.
• Experience working collegially in a fast-paced environment and the ability to respond to high-pressure situations.
• High degree of comfort with change and an ability to be flexible in an environment of entrepreneurial mindsets and shifting prioritization of tasks.
• Ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to have flexibility and support other offices when needed.
• This position may require extracurricular activities outside of the normal working hours.

Preferred Required

Required Education

Associates required, Bachelor's preferred

Required Experience

1-3 years of experience required, 4-6 years preferred

The selected candidate will be required to complete a background check satisfactory to the University. Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.