Academic Programs Administrative Assistant

Penn State University; University Park (TX); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Excellent benefits package

On-site work three days per week

Job summary

Penn State University is seeking an Administrative Assistant to support the Africana Studies, Women’s, Gender, and Sexuality Studies, and the African Research Center within the College of the Liberal Arts. The role focuses on administrative and operational duties across multiple units, including events, communications, finances, and daily workflows.

The ideal candidate will have GED/HS, 2+ years of relevant experience, and strong Microsoft Office skills, with a proven ability to manage

Qualifications

• Proficiency with Microsoft Office 365 or similar tools for communication, document preparation, spreadsheet tracking, and scheduling.
• Experience with financial processes, including expense tracking and reconciliation systems.
• Effective verbal and written communication skills; driven to provide excellent customer service.
• Outstanding attention to detail and accuracy.
• Ability to exercise discretion and judgment while managing confidential materials.
• Excellent organization skills with the ability to manage and prioritize tasks.
• Demonstrated ability to work independently.

Responsibilities

• Plan and coordinate events for postdoctoral fellows and speakers affiliated with the Center and assigned departments/programs.
• Provide backup support for events such as conferences, talks, and workshops, including assisting with event logistics.
• Coordinate schedules and activities with university and external collaborators, including travel, event planning, and communication with partners.
• Prepare various financial forms and reconciliation of purchasing card charges.
• Monitor and maintain assigned department heads/directors’ calendars and conference rooms schedules.
• Compose, edit, and proof correspondence.
• Make travel arrangements for assigned department heads/directors and other collaborators, as requested.
• Assist in creating and coordinating promotional materials; maintain assigned websites and social media accounts.
• Create and maintain the departments and center files, reports, and databases.
• Schedule and document regular meetings with assigned Advisory Boards and alumni group

Skills

Office software

Verbal communication

Written communication

Organization

Discretion

Independent work

Education

GED/HS

Tools

Microsoft Office 365

Expense tracking systems

Job description

Penn State University is seeking an Administrative Assistant to support the Africana Studies, Women’s, Gender, and Sexuality Studies, and the African Research Center within the College of the Liberal Arts. The role focuses on administrative and operational duties across multiple units, including events, communications, finances, and daily workflows.

The ideal candidate will have GED/HS, 2+ years of relevant experience, and strong Microsoft Office skills, with a proven ability to manage