Academic Operations & Travel Specialist

Auburn University; Auburn (AL); Vor Ort; USD 47.000 - 53.000; Vollzeit

Zusammenfassung

Auburn University is seeking an Administrative Support Specialist II to provide high-level administrative, fiscal, academic, and operational support to the McWhorter School of Building Science within the College of Architecture, Design and Construction. The role supports faculty, staff, students, and visitors while advancing teaching, research, outreach, and student engagement.

Responsibilities include coordinating travel, managing travel reimbursements, processing fiscal transactions, and

Qualifikationen

• High school diploma or GED required.
• 6 years of experience in administrative support services.
• Experience in an academic environment is a plus.

Aufgaben

• Manage faculty, staff, student, and candidate travel, including travel authorizations, travel arrangements, conference registrations, travel reimbursements, and compliance with university travel policies.
• Coordinate student travel activities for study abroad programs, service-learning experiences, field trips, academic competitions, and other experiential learning opportunities.
• Process departmental fiscal transactions, including budget transfers, departmental expenditure corrections, salary wage transfers, eCollections reports, and other financial documentation.
• Reconcile departmental purchasing card transactions, review payroll distribution reports, and assist with departmental financial monitoring and reporting.
• Assist faculty with research-related expenditures and grant-supported purchases while coordinating with college and university research administration personnel.
• Ensure compliance with university, college, and departmental policies and procedures while performing administrative and fiscal responsibilities.
• Be open to occasional travel to construction industry events to assist with recruitment activities, promotional events, workshops, meetings, and special programs.

Kenntnisse

Organizational skills

Communication skills

Problem-solving skills

Ausbildung

High school diploma or GED

Jobbeschreibung

Auburn University is seeking an Administrative Support Specialist II to provide high-level administrative, fiscal, academic, and operational support to the McWhorter School of Building Science within the College of Architecture, Design and Construction. The role supports faculty, staff, students, and visitors while advancing teaching, research, outreach, and student engagement.

Responsibilities include coordinating travel, managing travel reimbursements, processing fiscal transactions, and