Administrative Programs & Grants Specialist

Auburn; Auburn, Northern (AL, KY); Hybrid; USD 55,000 - 70,000; Full time

Job summary

Auburn University is seeking an Administrator, Academic Programs to coordinate financial, HR, procurement, grants, and administrative operations across Career Discovery and Success and the Office of Academic Insight.

The role supports grant administration and multiyear funding, monitors budgets, and coordinates with faculty, staff, and administrators. A Bachelor's degree and 3 years in admin/financial support are required.

Qualifications

• Bachelor's degree and at least 3 years of admin/financial support experience.
• Experience with budgeting, HR processes, procurement, and grants preferred.
• Strong communication and data analysis skills.

Responsibilities

• Provide high-level administrative and program support to executive leaders.
• Coordinate daily business operations including financial transactions and payroll-related actions.
• Develop and reconcile unit budget projections and advise leadership on resources and trends.
• Support administration of internal and externally funded grants and monitor expenditures.
• Coordinate HR processes including recruitment, onboarding, and personnel actions.
• Coordinate contract execution and procurement in line with university policies.
• Serve as liaison communicating policies on business, finance, grants, and procurement.
• Prepare recurring and ad hoc financial reports for leaders with decision-support visuals.
• Maintain databases and files ensuring accuracy, confidentiality and accessibility.
• Assist with equipment inventories and facilities requests as needed.

Skills

Budgeting

HR coordination

Procurement

Grants management

Financial reporting

Education

Bachelor's degree

Tools

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Job description

Auburn University is seeking an Administrator, Academic Programs to coordinate financial, HR, procurement, grants, and administrative operations across Career Discovery and Success and the Office of Academic Insight.

The role supports grant administration and multiyear funding, monitors budgets, and coordinates with faculty, staff, and administrators. A Bachelor's degree and 3 years in admin/financial support are required.