Academic Operations Coordinator – On-Campus Support

Conditions. Workplace Diversity, LLC.; Cambridge (MA); Hybrid; USD 60,000 - 78,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Tuition assistance and reimbursement

Commuter benefits

Job summary

Harvard University in Cambridge, MA is seeking an Administrative Coordinator to provide comprehensive administrative and project support to the academic unit and Chair. The role requires a strong in-person presence and independent problem-solving to drive departmental priorities.

The Administrative Coordinator will manage office operations, schedule meetings, support committees, and assist in on-boarding while coordinating with central services.

Qualifications

• Minimum five years of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and elevate issues appropriately.
• Stakeholder coordination.
• Familiarity with higher education, research administration, or academic operations preferred.
• Event and meeting coordination experience.

Responsibilities

• Provide general administrative support to the grouping and faculty in the grouping.
• Track and maintain departmental records within the administrative grouping.
• Coordinate faculty leave request process on an annual basis.
• Support departmental committees.
• Assist in unit personnel management and on-boarding; may train, assign and direct work for support staff, students, LHTs, and temps. May serve as back-up time approver.
• May provide support, as needed, for departmental activities, such as coordinating research appointments, hosting seminars/visitors, managing the course catalog, and directing faculty to appropriate central services, if applicable.
• As needed, provide day-to-day support to the department such as ordering supplies, submitting expenses, and sorting mail.
• Demonstrated discretion when handling confidential department matters.
• May serve as a liaison to the centralized communications team by gathering and coordinating unit-specific content, updates, calendars, contact information, and other materials needed to support timely and accurate communications.
• May perform other related duties as assigned, including space management and room scheduling activities, systems management and liaising with HUIT, and front office coverage if applicable.

Skills

Administrative experience

Organizational skills

Time management

Communication skills

Discretion and judgment

Stakeholder coordination

Event coordination

Job description

Harvard University in Cambridge, MA is seeking an Administrative Coordinator to provide comprehensive administrative and project support to the academic unit and Chair. The role requires a strong in-person presence and independent problem-solving to drive departmental priorities.

The Administrative Coordinator will manage office operations, schedule meetings, support committees, and assist in on-boarding while coordinating with central services.