Academic Administrative Coordinator (Hybrid) Supporting Chairs

Harvard University; Cambridge (MA); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Retirement plans

Wellbeing resources

Family support

Tuition assistance

Commuter benefits

Job summary

Harvard University is seeking an Administrative Coordinator to provide comprehensive administrative and operational support to academic units. The role requires managing departmental records, coordinating leave processes, and assisting Chairs and the Manager of Administration in executing departmental projects.

The position emphasizes in-person presence, project leadership for grouping initiatives, and collaboration with central services. 35 hours/week with campus presence up to four days.

Qualifications

• Minimum five years of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and escalate as needed.
• Stakeholder coordination experience.
• Familiarity with higher education, research administration, or academic operations preferred.
• Event and meeting coordination experience.

Responsibilities

• Provide general administrative support to the grouping and faculty.
• Track and maintain departmental records within the administrative grouping.
• Coordinate faculty leave request process annually.
• Support departmental committees and onboarding of staff and students.
• Assist in staff training, supervision and back-up time approval.
• Coordinate department activities such as seminars, course catalog, and central services referrals.
• Manage day-to-day office duties including ordering supplies and expenses.

Skills

Organizational skills

Time management

Written and verbal communication

Discretion and judgment

Independence and initiative

Stakeholder coordination

Event and meeting coordination

Job description

Harvard University is seeking an Administrative Coordinator to provide comprehensive administrative and operational support to academic units. The role requires managing departmental records, coordinating leave processes, and assisting Chairs and the Manager of Administration in executing departmental projects.

The position emphasizes in-person presence, project leadership for grouping initiatives, and collaboration with central services. 35 hours/week with campus presence up to four days.