Academic Office Manager & Operations Lead

Florida Agricultural and Mechanical University; Tallahassee (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Florida A&M University’s School of Journalism & Graphic Communication seeks an Office Manager to provide administrative and operational support for the SJGC divisions and serve as a key resource for faculty, staff, students, and leadership.

The role requires exceptional organizational abilities, attention to detail, strong communication skills, and the capacity to manage multiple priorities in a dynamic academic environment, ensuring efficient operation of programs and administrative

Qualifications

• High school diploma or equivalent required; five years of related experience or equivalent combination of education and experience.
• Strong knowledge of office management, records, and reporting procedures.
• Proficiency with MS Office and ability to learn university systems and processes.
• Ability to draft correspondence and maintain business records per university standards.
• Experience handling multiple priorities with accuracy and professionalism.

Responsibilities

• Provide administrative and operational support for SJGC divisions.
• Coordinate faculty personnel actions and maintain faculty documentation.
• Manage course, enrollment, and scheduling data in university systems.
• Prepare institutional reports and provide enrollment and academic data to leadership.
• Support events, meetings, and calendar management; assist with faculty onboarding and payroll-related tasks.

Skills

Administrative coordination

Organizational skills

Communication skills

Multitasking

Records management

Report preparation

Discretion & confidentiality

Problem solving

Attention to detail

Education

High school diploma or equivalent

Post-secondary education (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Cloud-based collaboration tools

Job description

Florida A&M University’s School of Journalism & Graphic Communication seeks an Office Manager to provide administrative and operational support for the SJGC divisions and serve as a key resource for faculty, staff, students, and leadership.

The role requires exceptional organizational abilities, attention to detail, strong communication skills, and the capacity to manage multiple priorities in a dynamic academic environment, ensuring efficient operation of programs and administrative