Student Office Assistant, Academic & Curriculum Support

Florida Gulf Coast University; United States; On-site; USD 17,000 - 21,000; Full time

Job summary

Florida Gulf Coast University is seeking a Student Office Assistant to support Academic & Curriculum Support (ACS) with clerical duties. The role includes reviewing publications, organizing data in Excel, and preparing reports for the ACS Director.

You will also help with agendas, minutes, and general administrative tasks, while maintaining confidentiality and meeting deadlines in a fast-paced environment.

Qualifications

• Must be a degree-seeking student enrolled at FGCU at time of hire and throughout the appointment.
• Experience operating a computer and proficiency with Microsoft Office (Word, Excel, and Outlook).

Responsibilities

• Assist with reviewing academic publications and documents for accuracy, consistency, formatting, and adherence to established standards.
• Identify typographical errors, outdated information, and inconsistencies in curriculum-related materials.
• Organize, sort, and maintain data in Microsoft Excel and other electronic records systems.
• Compile and consolidate information from multiple sources into reports and spreadsheets for review and analysis by the ACS Director.
• Review meeting agendas, minutes, and supporting materials for accuracy, completeness, and consistency.
• Support special projects and perform other administrative duties as assigned.

Skills

Interpersonal communication

Microsoft Office proficiency

Time management / multitasking

Education

FGCU student enrollment

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Summary

The Student Office Assistant assists with various clerical duties within Academic & Curriculum Support (ACS) as needed.

Job Description

Typical duties include but are not limited to:

• Assist with reviewing academic publications and documents for accuracy, consistency, formatting, and adherence to established standards.
• Identify typographical errors, outdated information, and inconsistencies in curriculum-related materials.
• Organize, sort, and maintain data in Microsoft Excel and other electronic records systems.
• Compile and consolidate information from multiple sources into reports and spreadsheets for review and analysis by the ACS Director.
• Review meeting agendas, minutes, and supporting materials for accuracy, completeness, and consistency.
• Support special projects and perform other administrative duties as assigned.

Required Qualifications

Must be enrolled as a degree-seeking student at Florida Gulf Coast University at the time of hire and throughout the appointment.

Experience operating a computer and proficient with Microsoft Office (Word, Excel, and Outlook).

Knowledge, Skills, & Abilities

• Excellent interpersonal, verbal, and written communication skills.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to exercise good judgement.
• Ability to multi-task and work under pressure.
• Ability to meet deadlines for work assignments.
• Ability to maintain confidentiality of work-related information and materials.
• Ability to work in a fast-paced and high-volume environment.
• Ability to represent the university in a positive and professional manner.
• Ability to establish and maintain a good rapport with university faculty, staff, students, and the general public.

Expectations

• All employees are expected to: Promote a common purpose consistent with stated University goals and demonstrate a commitment to students and the learning environment.
• Possess the knowledge of general written standards and procedures utilized, and have the ability to read, interpret, and follow procedural and policy manual related to the job tasks.
• Demonstrate the ability to respond to supervision, guidance, and direction in a positive, receptive manner and in accordance with stated policies.
• Provide quality customer service by creating a welcoming and supportive environment.
• Present a professional image in word, action, and attire.
• Apply effective techniques to create working relationships with others to achieve common goals; successfully communicates and collaborates with others to achieve goals.
• Demonstrate skills necessary to look at situations and processes critically to make recommendations for improvement.

Equal Opportunity Statement

FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.

Temporary jobs offered through FGCU's career site aim to support students financially while also offering valuable opportunities for skill development and networking. Additionally, non‑students can also find temporary job listings that align with their skillset and career goals, providing flexible employment options in the FGCU community.