Academic Division Office Administrator

Cabrillo College; California; On-site; USD 57,000 - 66,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

CalPERS Retirement

Employee Assistance Program

Job summary

Cabrillo College is seeking a full-time Division Administrative Assistant to support the Academic Dean of the School of English, Library, and Language Arts. This 11-month-per-year role involves complex office duties, liaison work across departments, and data tracking for budgets and programs.

The ideal candidate will be committed to Cabrillo’s diverse student population; benefits include CalPERS, medical, dental, and vision insurance, with 11-month scheduling and annual increases.

Qualifications

• Associate degree and at least two years of journey-level administrative support experience (academic setting preferred).
• Strong written and verbal communication; ability to handle sensitive information with tact.
• Experience with budget, purchasing, and payroll processes and reporting.

Responsibilities

• Provide administrative support to the instructional Dean and coordinate calendars between the Dean’s office and departments, students, and staff.
• Assist students and the public with class offerings, prerequisites, campus resources, and other inquiries.
• Draft, proofread, and format documents, contracts, reports, and presentations for district standards.
• Create and maintain tracking systems, budgets, and performance reports for funding and grants.
• Coordinate hires, onboarding, payroll, and related administrative processes for faculty and staff.

Skills

Office software

Budget tracking

Communication

Recordkeeping

Education

Associate degree

Tools

Spreadsheet software

Databases

Job description

Cabrillo College is seeking a full-time Division Administrative Assistant to support the Academic Dean of the School of English, Library, and Language Arts. This 11-month-per-year role involves complex office duties, liaison work across departments, and data tracking for budgets and programs.

The ideal candidate will be committed to Cabrillo’s diverse student population; benefits include CalPERS, medical, dental, and vision insurance, with 11-month scheduling and annual increases.