Division Operations & Budget Assistant

Cuesta College; San Luis Obispo (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Cuesta College is seeking a Division/Department Assistant to support faculty, staff, and students across Cuesta programs. This position involves confidential clerical work, data compilation, scheduling, and office coordination to ensure smooth operations of the division.

The role requires an associate degree and clerical experience, with strong skills in budgeting, reporting, and communications. This on-site position supports campus operations and various committees.

Qualifications

• Associate degree in secretarial science, office management, and public relations courses.
• Two years of experience equivalent to a Secretary I or II at Cuesta College; or three years of increasingly responsible clerical/secretarial experience.
• Two additional years of experience, including keyboarding.
• Or any equivalent combination of education and experience.

Responsibilities

• Monitor budget records and expenditures; process requisitions and PO's; manage student hourly budgets.
• Advise chair/director on budget estimates and transfers.
• Assemble and organize financial data for reports and manuals.
• Compile reports for chair/director's review.
• Schedule and oversee daily office operations and meetings.
• Serve as receptionist and manage communications.

Skills

Budget tracking

Confidentiality

Office software

Report writing

Scheduling

Education

Associate degree in secretarial/office management

Tools

Word processing

Spreadsheets

Databases

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Job description

Cuesta College is seeking a Division/Department Assistant to support faculty, staff, and students across Cuesta programs. This position involves confidential clerical work, data compilation, scheduling, and office coordination to ensure smooth operations of the division.

The role requires an associate degree and clerical experience, with strong skills in budgeting, reporting, and communications. This on-site position supports campus operations and various committees.